Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to oversee the daily operations of our office and ensure a productive and efficient work environment. The ideal candidate will be responsible for managing office resources, supervising administrative staff, and implementing office policies and procedures to enhance workflow. As an Office Administrator, you will play a crucial role in maintaining the office's operational tools and technologies while fostering a collaborative atmosphere among team members. You will also liaise with various departments to ensure that the office runs smoothly and efficiently. The perfect candidate will possess strong leadership skills, a keen understanding of office management best practices, and the ability to multitask in a fast-paced environment. You will have the opportunity to work closely with upper management and contribute to strategic planning, as well as assist in the hiring and training of new administrative personnel. This role offers a unique chance to create a vibrant office culture and improve overall productivity within our organization. If you are passionate about creating optimal office environments and driving efficiency, we encourage you to apply and join our dynamic team.

What You Will Do

• Oversee daily office operations and ensure a productive work environment.
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office supplies and inventory efficiently to avoid shortages or overstock.
• Supervise and train administrative staff to maximize productivity and performance.
• Develop and implement office policies and procedures for efficient operations.
• Maintain office records, including employee files, financial documents, and correspondence.
• Partner with HR to update and maintain office policies as necessary
• Assist in the onboarding process for new hires
• Liaise with facility management vendors, including cleaning, catering and security services
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Act as the main point of contact for office-related inquiries and customer communication.

What We Are Looking For

Professional Qualifications

• Proven experience as an Office Administrator or similar administrative role.
• Strong organizational and multitasking abilities to manage various responsibilities.
• Excellent communication and interpersonal skills for effective collaboration.
• Proficiency in office software, including MS Office Suite and office equipment.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong leadership abilities with experience in supervising staff.
• Bachelor's degree in Business Administration or related field preferred.

Location

Candidates hired into this role will be required to work in-person in the Milliman office in Chicago, IL on a weekly basis, but flexible work arrangements will be considered.

Compensation

The salary range for this role is $129,250 - $213,290, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc.

Benefits

We offer a comprehensive benefits package designed to support employees' health, financial security, and well-being. Benefits include:

• Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners.
• Employee Assistance Program (EAP) - Confidential support for personal and work-related challenges.
• 401(k) Plan - Includes a company matching program and profit-sharing contributions.
• Discretionary Bonus Program - Recognizing employee contributions.
• Flexible Spending Accounts (FSA) - Pre-tax savings for dependent care, transportation, and eligible medical expenses.
• Paid Time Off (PTO) - Begins accruing on the first day of work.
  
  
  
  • Full-time employees accrue 15 days per year.
  • Employees working less than full-time accrue PTO on a prorated basis.
  
  
  
  
• Holidays - A minimum of 10 observed holidays per year.
• Family Building Benefits - Includes adoption and fertility assistance.
• Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria.
• Life Insurance & AD&D - 100% of premiums covered by Milliman.
• Short-Term and Long-Term Disability - Fully paid by Milliman.

Equal Opportunity

All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The expected application deadline for this job is March 31, 2025.