Legal Office Administrator 2, OGC

The Pennsylvania Governor's Office of General Counsel (OGC) is searching for a Legal Office Administrator 2 to join the Office of Chief Counsel (OCC) within the Pennsylvania Department of Labor & Industry. This position gives you the opportunity to provide high-level legal support to staff as well as manage office operations. If you possess dedication, a positive attitude, and excellent organizational skills, we strongly encourage you to apply to become an essential part of our team of legal professionals!

As a Legal Office Administrator, you will be responsible for overseeing the docketing and managing of case files; supervising staff as they prepare pleadings to be filed; drafting correspondence; assisting attorneys in the preparation of cases for court or other tribunals; as well as ensuring contracts are properly prepared for execution. Within this role, you will serve as a procurement liaison for the OCC bureau, acquiring all goods or services from external sources. Work involves preparing budgets, analyzing expenditures, managing the purchasing card program, and ensuring licensure fees and dues are paid. You will have the opportunity to train administrative and clerical staff regarding the compilation of the annual budget, rebudget, and procurement processes. Additional responsibilities include:

• Acting as the human resource liaison
• Tracking vacancies
• Directly supervising staff responsible for personnel actions, procurement, IT, and budgetary actions
• Analyzing OCC clerical operations
• Developing training for staff on relevant policies
• Serving as Continuity of Operations Plan (COOP) Coordinator

Our ideal candidate will have:

• A history of leadership, team building, as well as process development and implementation
• Experience with procurement, including preparing contracts, agreements, and purchase orders
• The ability to independently handle matters of varying complexity.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week (anticipated). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Office Administrator 1, OGC (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of professional administrative experience within a public or private legal office.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Supervisory experience
• Procurement Commonwealth experience
• Fiscal and Budget experience

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.