HR Onboarding Specialist

HR Onboarding Specialist

Waukesha, WI

The HR Onboarding Specialist is responsible for managing the end-to-end onboarding process for field employees, ensuring seamless system setup, asset provisioning, and compliance requirements from offer acceptance through completed onboarding. This role serves as the primary point of contact for new hires and hiring managers throughout the onboarding journey.

The Company:

The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services.

• Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity.
• Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com
• Proud Partner of the Green Bay Packers.

The Position:

• Systems and Data Management
  • Process and validate all employee data entry across multiple HRIS platforms
  • Configure system access and setup across all required platforms
  • Manage payroll system setup and benefits enrollment
  • Coordinate time and attendance system access
  • Setup project management and safety compliance systems
• Asset Coordination
  • Coordinate procurement and delivery of all required equipment including mobile devices, laptops, and tools
  • Process safety equipment and uniform requests
  • Manage vehicle assignments when applicable
  • Coordinate access cards and key distribution
  • Track and monitor all asset provisioning timelines
• Compliance Processing
  • Initiate and track drug screening processes
  • Process motor vehicle reports and background checks
  • Verify required certifications and licenses
  • Ensure completion of all safety documentation
  • Maintain compliance tracking systems
• Communication and Coordination
  • Process incoming Onboarding Request Forms
  • Maintain regular communication with new hires and hiring managers
  • Send welcome communications and first day instructions
  • Coordinate orientation schedules
  • Provide status updates to all stakeholders

The Benefits:

Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future. Additionally, we offer a range of opportunities for professional development and career growth that help us all to be successful.

We have the usual suspects like dental, vision, life, flex, EAP, PTO and holidays, but our favorites are the "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company paid STD and LTD, 401k & profit sharing with company contribution and lastly, robust Walbec training.

The Candidate:

• Required Qualifications
  • Bachelor's degree in Human Resources, Business Administration, or related field
  • 2+ years experience in HR operations or onboarding
  • Proficiency with multiple HRIS platforms
  • Strong understanding of compliance requirements
  • Excellent organizational and project management skills
  • Detail-oriented with strong follow-through capabilities

• Preferred Qualifications
  • Experience with field operations onboarding
  • Knowledge of DOT compliance requirements
  • Asset management experience
  • SHRM or HRCI certification
  • Process improvement experience

Why Should You Apply?

First, because we are committed to a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members is what drives our innovation and growth. When you choose Walbec, you'll be welcomed into a supportive environment where all team members feel heard, respected, and valued.

• Excellent wages and benefits packages.
• Job security in our role as an essential company providing infrastructure services.
• Growth opportunities working alongside and learning from experienced industry professionals.
• Be involved in innovative, cool projects throughout the local area and the state.
• Family-oriented, supportive culture.

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

P-BOS