Legal Executive Assistant

Vaco
$80,000.00 - $120,000.00 / yr
United States, New York, New York
Mar 13, 2025
Legal Executive Assistant Location: New York NY Salary: $80,000-120,000 + Overtime eligible International law firm is seeking a highly organized and proactive Executive Assistant who will provide comprehensive administrative support to a Partner and their clients, ensuring seamless operations and exceptional client service. About the Role: As a key member of the team, you will manage a wide range of administrative tasks, including: Administrative Support: Manage attorney inboxes, calendars, and contacts; process mail; maintain client files (electronic and hardcopy) in compliance with firm policies. Document Management: Create, proofread, and edit legal documents; ensure accurate filing and organization of electronic files in iManage; promote paperless workflows. Client Communication: Schedule conference calls, respond to inquiries, and provide exceptional client service. Meeting & Travel Coordination: Arrange meetings, coordinate travel, and manage expense reimbursements. Technology Proficiency: Utilize and train others on firm-specific software, including Microsoft Office, iManage, and other applications. Team Support: Support firm, office, and team initiatives; provide staff leadership and support management directives. What You'll Bring: Minimum of 3 years of legal secretarial or equivalent experience (law firm experience preferred). Proficiency in Microsoft Office Suite and PDF. Experience with iManage or similar document management systems is highly desirable. Strong organizational, communication, and problem-solving skills. Ability to manage multiple tasks, prioritize effectively, and work under pressure. Excellent attention to detail and accuracy. High school diploma or equivalent (college degree preferred). Ability to work overtime on short notice. Fundamental accounting aptitude and experience with accounting software is preferred. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.