Office Assistant

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Job Summary

The Office Assistant provides support to PARC's mission by helping with receptionist duties, office supplies, routine tasks and occasional special projects. The Office Assistant may also provide assistance to other Administrative, Operations and Employment Services (Rehabilitation) Teams when needed.

Primary Duties

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.

• Perform onsite administrative support for PARC and the Executive Regional Director to include receptionist duties utilizing phone, fax, and email systems and guide guests to the appropriate team member and distribute incoming and outgoing mail.
• Maintain hard copy and digital records keeping with PARC standards for all participants. Schedule and participates in file reviews and audits.
• Compose and type routine and special correspondence. Take minutes and archive minutes for all assigned committees.
• Maintain the PARC calendar for Leadership staff and facilitate facility scheduling for maintenance and events.
• Inventory, order and rotate all office supplies and equipment.

Additional Responsibilities

• Verify the accuracy of paperwork and packets and general document review in support of routine office administrative functions.
• Maintain security of front office areas.
• Edit and transmit correspondence as requested by Executive Regional Director.
• Assist Human Resources and Facilities departments with special projects or events as time permits.
• Performs other related responsibilities as assigned.

Qualifications: Education, Experience and Certification(s)

• High school diploma or General Educational Development (GED) required.
• Valid driver's license and/or access to reliable transportation to perform work-related travel. Eligible drivers must have a good motor vehicle record (MVR) required.
• Pass and maintain Department of Human Services background clearance required.

Knowledge, Skills and Abilities

• Must be able to work with people internally and externally at all levels of an organization.
• Advanced proficiency in Microsoft Office skills, with the ability to become familiar with corporate specific programs and software. Advanced knowledge of Excel and Word required. Skills test required.
• Must possess excellent oral/verbal and written communication skills.
• Self-starter with the ability to handle multiple demands for time and outcomes.
• Must be detail oriented, have exceptional organizational skills and able to carry out work with the highest levels of confidentiality and accuracy.
• Ability to respond effectively to the most sensitive inquiries or complaints.

Supervision Received

The incumbent performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; stand; reach with hands and arms; and talk or hear. The employee is occasionally required to walk. The employee may occasionally lift or move products and supplies, up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.

We are an Equal Employment Opportunity Employer, making employment decisions without regard to a person's race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class. We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.

PAY TRANSPARENCY POLICY STATEMENT:

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information