Assistant to CEO - Battery Activities

Worldwide, the Volkswagen Group has a long tradition of innovations. The Volkswagen Group with its headquarters in Wolfsburg is one of the world's leading automobile manufacturers and the largest carmaker in Europe. The Group comprises divers brands in several European countries: e.g. Volkswagen Passenger Cars, Audi, SEAT, KODA, Bentley, Lamborghini, Porsche, Ducati, Scania or MAN.Here in the US, we are blending German engineering with American ingenuity.

With our battery activities we are ready to challenge the status quo. Our mission is to power the transformation towards electric mobility and renewable energy by building a local battery industry. And we believe that it is time for a new generation of batteries: Safer, more sustainable and more resilient. Batteries with positive power. Batteries for generations to come. We are shaping the battery future. And just as it needs a lot of different expertise to scale big projects, the battery future will be built by people with a wide range of skills and experience. We are chemists, project managers, battery experts, procurement specialists, IT professionals, sustainability experts, and more. Regardless of your background, if you are up for the challenge, join our missionand be part of the change.

Role Summary:

To achieve these ambitious goals, we are seeking a dedicated Assistant to the CEO who thrives in a fast-paced and fast-changing environment. You will report to the Chief Executive Officer (CEO) and support the CEO and management team in daily business operations, serving as the key link for general ramp-up projects and being involved in a variety of activities.

Role Responsibilities:

• Prepares agendas, briefs, and presentations for CEO-led meetings, ensuring all materials are accurate and ready in advance. Drafts, edits, and organizes correspondence, reports, and presentations as required by the CEO.
• Follows-up on meeting decisions and drives topics within the organization.
• Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, onboarding new direct reports, etc.
• Develops, coordinates and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
• Provides ad-hoc support in daily operations where needed.
• Drives, guides and ensures implementation of internal communication of battery activities within Volkswagen Group of America, Inc.
• Assists with special projects and initiatives led by the CEO, ensuring timely and successful completion.
• Assists in annual target setting for brand, acting as the clearinghouse and driver for Business Plans.
• Conducts research and provide insights on industry trends, competitors, or potential opportunities as needed by the CEO.
• Manages and maintains the CEO's schedule; including appointments, meetings, and events, ensuring alignment with priorities.
• Serves as the primary point of contact for internal and external communications on behalf of the CEO.

Qualifications:

• 5-7 years of experience.
  

Education:

Required: Bachelor's Degree

Desired: Master's Degree

Skills:

• Experience in a busy corporate and/or ramp-up setting preferred.
• Ability to adapt to and maintain flexibility with the juggling of multiple projects.
• High degree of discretion and confidentiality required.
• Significant experience with multi-tasking, attention to detail, and ability to deal with ambiguity.
• Advanced competency with Microsoft Office Suite (Excel, PowerPoint, and Outlook).
• Experience with OneDrive, SharePoint, MS Teams, Concur and SAP strongly desired.
• Demonstrates success in developing strong working relationships across many layers of an organization and across cultural boundaries.
• Proven ability to prioritize, stay organized and maintain professional composure at all times.
• Takes initiative, is self-reliant and can work well under minimum supervision.
• Excellent communication and presentation skills.
• Experience in project management and budgets.
• Influencing and negotiation skills.

Specialized Skills:

Required

• Excellent communication and presentation skills.
• Experience in project management and leading small teams.
• Proven success in a role focusing on identifying and solving strategic issues.
• Strong analytical and problem-solving skills to anticipate challenges and identify solutions.
• Experience in developing strong working relationships across many layers of an organization and across cultural boundaries.
• Ability to motivate fellow employees to action to achieve common goals.
• Keen eye for detail in preparing reports, presentations and correspondence.
• Demonstrated ability of working in confidential environment.

Desired

• Certified Administrative Professional (CAP) or equivalent.
• Proficiency in Germany Language.

Work Flexibility:

• Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary.
• Overtime may be required to meet ramp-up deadlines.
• 10% Travel.