Legal Administrative Assistant

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide support to partners in our Business Division.

The ideal candidate will be responsible for...

• Heavy document production from drafting/editing documents, preparing them for execution, and processing them once executed.
• Support probate filing and deed recording procedures on behalf of the client in accordance with specific deadlines.
• Effectively establishes and maintains well-organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRoom platforms.
• Manages attorney's committee obligations; manages activity logistics, event scheduling and coordination; production of relevant materials.

• Manages billing processes to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies.

• Manages all CLE and Bar Admission processing to ensure all requirements and attorneys remain in good standing.
• Manages various client-driven activities, such as conflict checks and waivers, engagement letters, and business development initiatives.
• Prioritizes assignments and often prepares sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports.
• Prepares other routine, as well as non-routine, correspondence, legal documents, forms, presentations and the like using advanced knowledge and skills with word processing related and other software programs; efficiently proofreads and edits text for grammatical and typographical errors, and occasionally for content.
• Effectively gains familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries concerning departmental activities and operations.

The successful candidate will demonstrate...

• 2+ years prior relevant work experience within a Law Firm or Professional Services environment is required
• Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred
• Proficiency in the use of document management systems (iManage preferred)

Pay Range for Candidates in Los Angeles:

$70,000- $100,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid vacation and sick time, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Investing your time and talents is no small matter-we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees' well-being, families, and futures reflect our pride in our people.

From our legal administrative assistants to our senior partners, Venable prioritizes the whole person in order to cultivate the most successful of relationships.

Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Material job duties for this role include having access to privileged and confidential firm and client information, firm employees, and the firm's premises. This role requires the hired individual to perform the material job duties outlined in this job posting. If the firm reasonably believes an applicant's criminal history may have a direct, adverse, and negative relationship with the material job duties required by the role, a conditional offer of employment may be rescinded.