Senior Administrative Partner, Office of the CTO - San Jose, CA

The Senior Administrative Partner will support high level executives at Lenovo. The candidate will be responsible for keeping the organization running smoothly and effectively in a complex global environment.

The successful candidate for this role will be able to manage complex, multi-time zone travel and meeting scheduling as well as coordinating off site activities. To excel in this role, the candidate will need to be able to manage confidential information, have excellent attention to detail and work with a sense of urgency. This individual will be responsible for all administrative needs including but not limited to managing calendar, expense reporting, extensive international travel, document approval processing and additional projects which will be assigned.

Key Responsibilities

• Manage complex calendaring across multiple geographies and time zones
• Manage Executive email in Outlook: Flag, Action, Follow up, Respond
• Ensure Executive is on track to meet commitments
• Coordinate meetings and events with senior level internal and external clients
• Maintain organization cadence (BMS)
• Drive Executive Staff Meetings: Deck consolidation, Agenda, Actions, Follow up
• Execute and drive organization-specific projects with high attention to detail: Lenovo Executive Committee meetings, Sr. Leadership meetings, All Hands Calls, Town Halls, Board of Director Calls, and additional events as assigned
• Arrange complex, multi-leg international and domestic travel, ensuring compliance on policy and procedures (i.e., spend limits, city caps)
• Proactively track of all flight and ground transportation, ensuring smooth travel
• Maintain Travel & Expense budget reports
• Review and Approve Expense Reports on behalf of Executive
• Process and Reconcile Expense Reports against Statements
• Generate and format decks for presentations and calls
• Learn and make sound decisions based upon understanding of organizational structure, policies and business needs
• Maintain confidentiality and demonstrate tact regarding sensitive and proprietary information
• Assists extended team members with administrative duties as needed
• Provide mentorship to Executive Administrative Partners (i.e., peer training, teambuilding)

Basic Qualifications

• Associate's degree AND 5 years of experience supporting a senior-level business leader OR 6 years of progressive work experience supporting a senior-level business leader (VP and above) with no degree
• Proficiency with Outlook, MS Office 365 Suite, MS Teams, Zoom

Preferred Qualifications

• 5+ years of Experience supporting Director and above-level business leaders in a global environment, coordinating across multiple geographies
• 7+ years of Experience supporting Director and above-level business leaders as an Administrative Partner
• 5+ years of Experience calendaring across multiple geographies with Outlook and MS Office 365 Suite
• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent written and verbal communication and interpersonal skills
• Strong cross-functional collaboration skills
• Positive, can-do attitude willing to help team and peers
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Time-oriented prioritization ability
• Ability to be flexible and accommodate global schedules and plans
• Ability to swivel and find solutions quickly

The base salary budgeted range for this position is $77-103k. Individuals may also be considered for bonus and/or commission. This role is remote with working hours in Pacific Time.

Lenovo's various benefits can be found on www.lenovobenefits.com.

In compliance with Colorado's EPEWA, the expected application deadline for this position is May 2, 2025. This applies to both external and internal candidates.

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