Administrative Manager

University of Georgia

retirement plan

United States, Georgia, Athens

Mar 27, 2025

Posting Details

Posting Number	S13421P
Working Title	Administrative Manager
Department	Pharmacy-Assoc Dean's Office A
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	The College of Pharmacy at the University of Georgia ( UGA) is a distinguished institution known for its excellence in pharmacy education, research, and community service. We are at the forefront of pharmaceutical research, with faculty and students engaged in groundbreaking studies that contribute to advancements in healthcare and medicine. Research areas include drug discovery, pharmacology, and clinical pharmacy. The college is highly ranked, placing 15th out of 141 pharmacy programs nationwide, according to US News & World Report, underscoring our reputation for excellence. These elements make the UGA College of Pharmacy a unique and enriching place for students to pursue their pharmacy education and careers.
College/Unit/Department website	https://rx.uga.edu/
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Some evening or weekend work. Occasional in-state travel to extended campuses may be required.
Advertised Salary	Commensurate with Experience
Posting Date	03/27/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	05/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Administrative Support Manager/Supervisor
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Possess knowledge of UGA policies, procedures, and systems, such as OneSource, FAME, Qualtrics, GAIL, Elements, eLC, and Zoom. Knowledge of UGA policies and procedures pertaining to students. Experience with student event management or programming.
Position Summary	The Administrative Manager is a highly responsible administrative position involving the overall oversight and management of the Office of Student Affairs' day-to-day operations, initiatives, and projects. The position involves complex and general duties and the ability to work in concert with both the Assistant Dean for Student Affairs and Extended Campus Coordinators to oversee all operations of student affairs on the Athens and extended campuses in Albany, Augusta and Savannah. The individual provides administrative and project support to the Assistant Dean for Student Affairs and also plans, implements, and assesses all student life cycle events hosted by the Office of Student Affairs on the Athens campus. The individual handles varied administrative and student support functions; therefore, this position requires considerable independence, self-motivation, attention to detail, tact, diplomacy and discretion. Due to the complex functions of the Office of Student Affairs, it is essential for the individual in the role to have exceptional project coordination and managerial skills and experience. The incumbent reports to the Assistant Dean for Student Affairs.
Knowledge, Skills, Abilities and/or Competencies	Demonstrated ability to gather information, develop and implement strategic and tactical plans to efficiently support project planning, development and implementation. Demonstrated ability to resolve complex short- and long-term problems. Demonstrated ability to promote and maintain good interpersonal relationships, proficiency in team building, conflict resolution, effective communication, and group interaction. Demonstrated ability to resolve complex problems independently. Demonstrated ability to prepare and write comprehensive programmatic reports and informational materials. Possess a student-centered orientation.
Physical Demands	Some evening or weekend work. Occasional in-state travel to extended campuses may be required.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Office of Student Affairs' Administration and Management

Provide oversight and management of the Office of Student Affairs' day-to-day operations, initiatives, and projects.
Assist with the preparation of surveys, data, proposals, reports, slides, spreadsheets, and other documents as requested.
Identify, develop, and modify administrative procedures for the efficient operation of the Office of Student Affairs, including receiving, sorting, screening, and triaging telephone calls, responding to routine correspondence, directing inquiries to alternate responders, and preparing draft responses.
Train and supervise assigned professional staff and student workers.
Serve as the liaison for HR management for the Office of Student Affairs, including working with the College's HR Manager to secure approvals for position requests and hiring proposals.
Support the Business Manager with the monitoring and reporting of the Office of Student Affairs' budget.
Develop budgets and manage year-end special projects.
Manage student ambassador programs.
Serve on committees or working groups as assigned.

Percentage of time

Duties/Responsibilities

Student Event Management

Plan, implement, and assess all student life cycle events hosted by the Office of Student Affairs on the Athens campus. Events may include, but not limited to, the following: White Coat Ceremony, Pinning Ceremony, Graduating Student Awards Recognition Dinner, Commencement Ceremony, Undergraduate Convocation, Graduate Student Graduation Reception and Orientations/Re-orientations.
- Duties include scheduling, planning and other tasks related to developing budgets, production schedules, soliciting quotes, securing catering, securing approvals, preparing check requests, coordinating logistics, collaborating with the Office of Student Affairs' staff and other units to support student events.
In collaboration with other Student Affairs' members, provide administrative support for PharmD admission interviews, student organization events, and student mentoring programs.
Collaborate with Extended Campus Professional Staff on student events for all campuses.

Percentage of time

Duties/Responsibilities

Administrative Support

Provide general office support on the Athens campus, including reception services, such as greeting visitors, accepting deliveries and distributing mail.
Maintain the Office of Student Affairs' supply rooms, mailrooms, and promotional item storage areas.
Monitor the Kroger Learning Center and student study spaces.
Schedule the Office of Student Affairs' Conference Room.
Order supplies for the Athens campus.
Provide administrative and project support to the Assistant Dean for Student Affairs. Duties include, but are not limited to managing travel arrangements, such as preparing travel authorities and expense statements, and coordinating meetings including, scheduling meetings, securing space and technology needs, and preparing meeting materials, agendas, and minutes.

Percentage of time

Duties/Responsibilities	Other Attend training and development sessions to improve skills and to keep abreast of changing policies and procedures related to assigned duties. Perform other duties as assigned by the Assistant Dean for Student Affairs.
Percentage of time	5