Job Purpose:
The Data Entry Clerk will provide legal administrative and data entry support for our client, ensuring accurate record-keeping, case management, and document processing. This position plays a critical role in maintaining organized databases, assisting office personnel, and facilitating smooth workflow operations.
Responsibilities:
- Perform a variety of administrative and data entry functions.
- Provide support to office personnel by managing records, processing documents, and maintaining organized files.
- Enter information into various division databases with accuracy and efficiency.
- Open and manage case files while generating form letters and court documents as required.
- Process and post payments, ensuring proper record-keeping.
- Sort, arrange, and file various documents in accordance with organizational policies.
- Review information from the federal district court's electronic case filing database, civil/criminal files, or other reference materials.
- Generate legal notices of case events and distribute accordingly.
- Produce written documents and materials utilizing a variety of office software applications.
- Respond to inquiries via phone, email, letter, and fax, assessing issues and providing appropriate information or referrals.
- Coordinate and prepare travel itineraries for office staff and case witnesses.
- Perform record-keeping, reporting, and information handling for assigned office divisions.
- Make messenger trips to other office floors and the courthouse as needed.
- Sort incoming mail and prepare outgoing mail/packages for shipment.
- Serve as a relief receptionist on an as-needed basis.
Education and Experience:
- High school diploma or equivalent required; associate's degree preferred
- Experience in administrative support, data entry, or clerical roles preferred.
- Proficiency with office equipment such as personal computers, scanners, copy machines, and fax machines.
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with electronic case filing databases and legal software such as VNS, CDCS, Caseview, UFMS, and E2 Travel is a plus.
- Ability to work effectively as a team member, facilitating work processes among staff members.
- Strong attention to detail, organizational skills, and the ability to apply judgment in daily tasks and interactions.
Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets
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Strativia
Mar 27, 2025