Sr AP Associate

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients' needs. Learn more at www.pavion.com

Pavion and our family of companies are seeking a talented and motivated Sr AP Associate to join our shared services team.

The Senior Accounts Payable Associate is responsible for overseeing and managing the accounts payable process, ensuring accurate and timely processing of invoices, vendor payments, and maintaining efficient accounting records. This role requires strong attention to detail, advanced knowledge of AP procedures, and the ability to work in a fast-paced, dynamic environment.

Primary Responsibilities:

• Invoice Processing:




• Review and process high volumes of invoices, ensuring accuracy and compliance with company policies and procedures.
• Ensure proper approval of invoices and reconciliation of purchase orders with vendor invoices.




• Payment Management:




• Prepare and process weekly/monthly payments to vendors, including checks, ACH, and wire transfers.
• Monitor cash flow and ensure payments are made in a timely and efficient manner to maintain good vendor relationships.




• Vendor Relationship Management:




• Communicate with vendors regarding inquiries, discrepancies, and payment issues.
• Manage the setup and maintenance of vendor accounts and ensure correct vendor information is on file.




• Reconciliations:




• Perform monthly reconciliation of accounts payable and ensure accuracy of financial data.
• Reconcile vendor statements to ensure no outstanding payments or discrepancies.




• Reporting & Documentation:




• Assist with the preparation of financial reports and internal reports related to accounts payable.
• Maintain accurate records of all transactions and support audit activities as needed.




• Process Improvement:




• Identify areas for process improvement and work with the team to implement best practices and more efficient AP procedures.




• Team Support:




• Provide guidance and training to junior AP staff and assist with managing workload distribution.
• Assist with month-end closing activities and provide support in financial reporting.

Basic Qualifications:

• Bachelor's degree in Accounting, Finance, or related field (preferred)
• Minimum of 3-5 years of experience in accounts payable or a related finance role
• Experience with accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel
• Strong understanding of AP processes and accounting principles
• Ability to handle confidential information with discretion
• Excellent problem-solving skills and attention to detail
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Preferred Qualifications:

• AP certifications such as Certified Accounts Payable Professional (CAPP)

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.