Administrative Coordinator

The J. Paul Getty Trust
vision insurance, paid holidays, 403(b), retirement plan
United States, California, Los Angeles
1200 Getty Center Drive (Show on map)
Mar 28, 2025
Administrative Coordinator Job Family Administrative and Support Staff Type Regular Part-Time Position Status Getty Center Workplace Type Hybrid/Partially Remote Salaried/Hourly Hourly Hiring Pay Scale $30.72 - $39.17 Hourly Salary Commensurate with experience and internal equity Program/Department Museum - 0306-Antiquities Requisition Number 2025-4580 ERRP Eligible No Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary Our Mission The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting and interpreting works of art of outstanding quality and historical importance and is one of four programs of the J. Paul Getty Trust. The Museum operates two sites, the Getty Villa in Malibu, which exhibits its collection of Greek and Roman antiquities, and the Getty Center in Brentwood, which displays its collections of European art: Medieval and Renaissance illuminated manuscripts, paintings, sculpture, decorative arts, drawings to 1900, and photography to the present day (including non-European works). The Museum mounts approximately 25 temporary exhibitions a year across its two sites; maintains an annual permanent gallery improvement program and offers wide-ranging and ambitious programming for its visitors. The Opportunity The J. Paul Getty Museum seeks a qualified administrative coordinator to support the Museum's Villa Scholar program located at the Getty Villa. Reporting to the Curator of Antiquities, the administrative coordinator will administer the Getty Scholars Program at the Villa, while providing support for the Villa Scholars in residence, all in close collaboration with the Getty Research Institute, Foundation, Office of Scholars, Interns, and Professionals (OSIP), and office of the Museum's Associate Director for Collections. The successful candidate will have excellent communication skills and will be adept at customer service, highly organized, detail-oriented, a problem solver and team player, and adaptable, as well as able to work independently at times, in a very fast-paced work environment with multiple priorities. Major Job Responsibilities Coordinate the scholar application review process through the Fluxx portal; evaluate applicant eligibility, prepare documentation, assist with the formation of the Villa Scholars Selection Committee, and support committee members in collaboration with the Getty Research Institute and Foundation. Contribute to the development of the annual scholar year theme, including research, production and dissemination of promotional materials, and updating the website. Assist with appointments of short-term guest scholars to include office space and housing with Getty Research Institute. Correspond with potential Villa Scholar applicants and be conversant with Scholars Program procedures and policies. Draft written internal reports and memoranda, as well as offers to selected Villa Scholars and coordinate the timing of the appointments for successful applicants with the Museum Director, Senior Curator of Antiquities, Curator of Antiquities, and appropriate Getty Research Institute, Foundation, and Office of Scholars, Interns, and Professionals (OSIP) staff. Organize remote and in-person Villa Scholar seminars and lectures. Foster communication and collaboration across departments and programs Getty wide, primarily with the Scholars Program of the Getty Research Institute and the Foundation. Coordinate with the Getty Research Institute and the Office of Scholars, Interns, and Professionals (OSIP) to process visas. Coordinate with the Getty Research Institute on arrangements for travel and housing. Qualifications High school diploma/GED; Bachelor's degree Minimum 4-6 years related experience Knowledge, Skills and Abilities Strong administrative, project coordination, communication (both written and verbal) and interpersonal skills Demonstrated ability to exercise discretion in dealing with confidential information Advanced research, writing, and editorial skills Ability to manage multiple projects in a timely manner Ability to build relationships, collaborate, and work on teams Ability to set and meet deadlines for oneself Strong computer skills and demonstrated experience with office software to include Outlook, Microsoft Office 365 (Excel, Word, PowerPoint, Zoom), Adobe Acrobat, Illustrator, Photoshop Excellent organizational skills and attention to detail Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan - with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.