Office Manager

Mass General Brigham (Enterprise Services)
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
Mar 28, 2025
As a not-for-profit organization, Mass General Brigham (MGB) is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, MGB supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. Investment Office General Overview Mass General Brigham's Investment Office oversees all investment activity for MGB and invests primarily via partnerships with third party investment management firms. Our goal is to generate excellent long-term risk adjusted returns to support MGB's mission to improve the lives and health outcomes of patients globally. The Investment Office offers a collaborative, team-oriented environment. We strive to be nimble in our pursuit of exceptional investment opportunities, as well as our support of world-class investment partners. This is a hybrid position based in Boston/Somerville, MA. Office Manager Job Description MGB's Investment Office seeks to hire a highly organized and proactive Office Manager to oversee daily office operations and ensure a productive and efficient work environment. This role is essential in maintaining office functionality, supporting administrative processes, and fostering a positive workplace culture. This member of our team will report to the Director of Investment Administration. Office Manager responsibilities include, but are not limited to: Office Operations & Administration * Oversee day-to-day office operations, ensuring a well-organized and efficient work environment. * Manage office supplies, equipment, and vendor relationships to maintain office functionality. * Coordinate office maintenance, repairs, and facility management needs. Administrative & Financial Support * Process and track office-related invoices, ensuring timely payments and accurate record-keeping. * Assist with budget management and cost control for office expenses. * Maintain accurate documentation and records for administrative and operational needs. Employee & Visitor Support * Serve as the primary point of contact for office-related inquiries and requests. * Maintain internal communication systems, including distribution lists and office directories. * Support onboarding activities for new employees, including workspace setup and orientation. * Coordinate office events, meetings, and employee engagement initiatives. Qualifications * Fluency in Microsoft suite of products; experience navigating Workday a plus * Demonstrated ability and willingness to learn new software skills * Bachelor's degree preferred but not required * At least 3 years' experience in office management or administrative support in a high-paced office environment preferred Skills/Abilities/Competencies * Positive, can-do attitude with ability to work well under pressure; highly collaborative, service-oriented professional who represents MGB in a professional, courteous manner * Meticulous attention to detail and excellent organizational skills * Resourceful with strong problem-solving skills * Ability to independently prioritize high volume of tasks and manage competing priorities * Unquestionable ethics; handles confidential or sensitive information in an appropriate and professional manner * Strong interpersonal skills to communicate with cross functional teams and staff at all levels of the organization * Engages with appropriate urgency in situations that require quick response or turnaround Supervisory Responsibilities: No direct reports; may indirectly provide leadership and guidance to less seasoned and new staff Fiscal Responsibility: No direct budgetary responsibility. Demonstrates fiscal responsibility by effectively using Mass General Brigham resources Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.