Office Assistant - Anesthesia

Virtua
United States, New Jersey, Voorhees Township
1000 White Horse Road (Show on map)
Mar 28, 2025
At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community.If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 otherlocations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through ourEat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics. Location: Voorhees - 1000 White Horse Rd. Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 40 Additional Locations: Job Information: Position is hybrid between working in the Administrative Anesthesia Office in Voorhees, NJ and remote/home. At times, when needed, may need to work at Anesthesia Office at Virtua Voorhees/Marlton Hospitals and/or Virtua Our Lady of Lourdes- Camden, NJ, and remote/home. Anesthesia OA Responsibilities Answers all incoming calls to Anesthesia West & South department. Monitors and manages Anesthesia West and Anesthesia South general email inboxes. Handles insurance referrals and authorizations. Facilitates enrolling patients into MyChart. Patient scheduling in Epic. OB Consult coordination with Director of Obstetric Anesthesia. Maintains call out logs. Works with Anesthesia West & South Practice Manager on staff scheduling. Maintaining staff reports in conjunction with EPIC for Lead CRNAs and OR Medical Directors. Supports VMG Billing with various administrative duties. Handles incoming mail, interoffice, faxes. Schedules meetings, luncheons, and runs office related errands. Ability to be flexible to work location without notice (office vs remote). Must have reliable transportation and ability to travel without notice. Must be fluent in Microsoft Excel, Word, Outlook, and PowerPoint. Experience with Epic, Qgenda, and Sling a plus. Prior office/administrative experience is preferred. Telehealth consults appointments: Verify Benefits in portal or via phone call. Enters and tracks appointments, coverage, copay, and referral needs. Enter OB/ Specialist Referral form in EPIC. Creates schedules and books appointment with patients in EPIC. Patient self-pay estimates: Collects and inputs patient's information and verify patient demographics. Confirm CPT code and estimated duration of procedure. Verify in Professional calculator for rates. Provide patient with the rate. Calculates and provides the patients estimated out of pocket/self-pay cost in conjunction with patient's health insurance provider. Position Qualifications Required / Experience Required: Excellent communication and customer service skills. Must have strong multi-tasking abilities and computer literacy. 0-2 years Medical Office experience. Required Education: HS diploma or equivalent.