Office Specialist II

Kansas State University
United States, Kansas, Manhattan
1810 Kerr Drive (Show on map)
Mar 29, 2025
About This Role Responsibilities include providing clerical support for faculty, such as making travel arrangements, ordering supplies, processing reimbursements, and assisting with other departmental accounting. Provides clerical support for departmental committees and program directors by scheduling meetings, recording minutes, and maintaining files. Effective conduct of these responsibilities requires interpersonal skills, accuracy, written communication skills, and knowledge of various policies and procedures. Other responsibilities include serving as an initial point of contact in the office by answering phones and assisting students, faculty, and staff. Maintains departmental office, updates departmental website and performs other related duties as required. Effective conduct of these responsibilities requires strong organizational skills, knowledge of departmental, state, and university procedures and file protocol so the department is fully equipped and functions effectively and efficiently. About Us The College of Architecture, Planning, and Design at Kansas State University is consistently recognized for its excellence. The Interior Architecture and Industrial Design Department (IAID), accredited by the Council for Interior Design Accreditation (CIDA) since 1974 and approved by the National Association for Schools of Art and Design (NASAD), boasts a 50-year tradition of providing students with a unique and nationally recognized education. Located in Seaton/Regnier Hall, the department benefits from a 20,000 sq. ft. state-of-the-art fabrication and research facility, fostering innovation, prototyping, and hands-on learning. Our department thrives within a collaborative environment, working alongside the Architecture and Landscape Architecture and Regional Community Planning Departments, offering students rich interdisciplinary opportunities and resources. To learn more about our unique programs, visit us at apdesign.k-state.edu/IAID and follow us on Instagram at #kstateIAID. Worksite Option This position is on-site. This position is required to be performed on-site for 20-32 hours per week. Work is performed on employer premises or designated assignment location. Flexible work arrangements may be available upon request, depending on the situation. What You'll Need to Succeed Minimum Qualifications: One year of relevant work experience Preferred Qualifications: Knowledge of computers, office equipment, software, and operating systems Ability to use Microsoft Office/365 or Google Workspace Some post-high school education Experience in an academic setting Knowledge of university academic policies, procedures, and recordkeeping systems Demonstrated ability to handle multiple projects at once Ability to organize and prioritize work Ability to establish and maintain effective working relationships with faculty, students, alumni, and other stakeholders Two years of relevant work experience Sponsorship eligibility: Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. How to Apply Please submit the following documents: 1. Cover letter 2. Resume 3. Contact information for three professional references Screening of Applications Begins For best consideration, apply by Friday, April 11, 2025. Anticipated Hiring Pay Range $17.00-$19.00 hourly