OVPR Office Assistant

The Office of the Vice President for Research (OVPR) is seeking a self-motivated candidate to assist with the day-to-day administrative activities of the office. The student selected must be comfortable working in a fast-paced, professional environment, with a high ability to multitask and prioritize. Must have good organizational skills, attention to detail, and the ability to work closely with the Vice President for Research, all office staff, and division wide departments.

DUTIES AND RESPONSIBILITIES: Under general supervision, the successful candidate will provide administrative support and customer service to staff and guests; answer phones and provide general information regarding routine inquiries; greet guests and provide general information as requested; perform routine clerical work, data entry, and/or word processing and routine filing duties. Additional duties will comprise specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. Performs miscellaneous job-related duties as assigned.

The work schedule for the position is Monday through Friday, 20-28 hours per week, with flexibility in scheduling. Preference is 3 to 4-hour consecutive blocks of times/several days a week (i.e. 8 a.m. to noon, 10 a.m. to 2 p.m., noon to 5 p.m.) to ensure office coverage. Work schedules are flexible and will be worked out with the supervisor before beginning employment. May include some work after 5 p.m. to provide event support (i.e. assist with setting up and break down).

This position is semester-specific. It may be renewed subject to positive performance reviews.

Direct report to the OVPR's Administrative Coordinator.

Essential/Core Job Requirements:

• Available 20-28 hours per week
• Clear and effective oral and written communication
• Professional phone etiquette
• Must be punctual and dependable
• Ability to work both independently and as part of a team
• Ability to balance multiple tasks in a fast-paced environment
• Ability to understand and follow specific instructions and procedures

Equivalencies not found for this position

Preferred Qualifications

• Previous office / administrative / customer service experience
• Proficiency in Mac and PC operating systems, Microsoft Word, PowerPoint and Excel
• General knowledge of main campus buildings, etc.
• Available work schedule to allow for up to 3-4-hour blocks

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.