Secretary, Executive Admin - Hematology Oncology & Transfusion Medicine

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This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Support a busy Physician Leader in a leading-edge medical division!

Are you an experienced administrative professional looking to support a high-level leader in a fast-paced, impactful medical environment? Do you thrive on organization, teamwork, and problem-solving? If so, we invite you to apply for the Executive Administrative Secretary position in the Department of Medicine's Hematology Oncology & Transfusion Medicine division!

Why This Role Matters:

You'll provide direct support to the Chief and Ambulatory Physician Leader, ensuring seamless operations and communication. Your contributions will help drive excellence in patient care, research, and division administration. You'll also collaborate closely with a team of administrative professionals to keep everything running smoothly.

About the Division:

Hematology Oncology

Our division provides cutting-edge care for Cancer, Classical Hematology, and Malignant Hematology patients across multiple sites in Central Massachusetts, including:

• UMass Memorial Medical Center (University & Memorial Campuses)
• HealthAlliance Simonds-Sinon Regional Cancer Center (Fitchburg)
• The Cancer Center at Marlboro Hospital
• The Harrington Cancer Center (Southbridge, MA)

As a Dana-Farber Collaborative partner, we offer the latest therapies, conduct groundbreaking clinical trials, and provide specialized treatments like CAR-T and regenerative medicine.

Transfusion Medicine

Unlike many academic medical centers, Transfusion Medicine at UMass is integrated within Hematology Oncology & Bone Marrow Transplantation (BMT) rather than Pathology. This unique structure allows us to:

• Support growth in Blood Banking and Therapeutic Apheresis
• Advance cellular therapeutics through our Hematopoietic Progenitor Stem Cell & Cryopreservation lab.

What You'll Do:

• Manage Executive Scheduling - Oversee the Chief's calendar, meetings, expenses, and travel.
• Provide Administrative Leadership - Support and guide the admin team to ensure high-quality service and efficiency.
• Coordinate & Communicate - Organize meetings, facilitate departmental initiatives, and serve as a key resource for leadership and staff.
• Enhance Operations - Assist with division administration, including expenses, vendor management, and process improvements.
• Multitask with Excellence - Oversee office equipment, manage reports, and contribute to growth initiatives.

What We're Looking For:

• Education: Associate's degree required.
• Experience: Minimum 5 years in medical secretarial or administrative support roles.
• Leadership Skills: Ability to guide teams and improve workflows.
• Technical Skills: Strong proficiency in Microsoft Office and administrative systems.
• Medical Knowledge: Familiarity with medical terminology and healthcare procedures.
• Bonus Points: Project management experience.

Why Join Us?

• Make an impact - Contribute to a leading medical division at the forefront of cancer care and transfusion medicine.
• Collaborate with a top-tier team - Work alongside dedicated professionals who value teamwork and excellence.
• Competitive compensation & benefits - Enjoy a rewarding career with opportunities for growth.
• Professional development - Expand your skills and expertise in an innovative environment.

Ready to Join Us?

Apply today and become a key part of our mission to provide exceptional patient care and medical advancements!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.