Accounts Payable Specialist

Community Name:

Essential Functions Statement(s)

• Inputs, edits, and posts all incoming invoices including all invoices from facilities and checks for accuracyand reconciles vendor accounts
• Resolves issues and interacts with managers/vendors relevant A/P situations/payments
• Creates schedules in Excel for utilities and other recurring expenditures requiring inter/intracompany allocation to be paid, creates coversheet with details
• Completes process for pre-paid utilities; automatic debits; creates and execute pre-paid check for recording purposes
• Maintain updates/changes to existing vendors and maintains historical records within the software system and scans invoices for record keeping
• Receives and execute daily bank transfers and employee reimbursement
• Ensures all invoices have proper authority level approval
• Processes and prepares A/P checks for check printing and mailing
• Run Reports, disperse financial data to all necessary personnel
• Manages the travel and expense validations; Receives, reviews, edits and issues information to HR for payroll reimbursements
• Reconciles processed work by verifying entries and comparing system reports to balances
• Performs all other duties as assigned or directed

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers' needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Skills & Abilities

• Education: High School Graduate or General Education Degree (GED): Required
• Experience: One - two years' experience in a related field
• Computer Skills: Must have proficient Excel understanding and experience; Must be able to operate a computer and basic office equipment, including check machine, postage machine, and envelope stuffer
• Certifications & Licenses: None required
• Other Requirements: Must have good interpersonal skills; Must be able to adhere to all terms and conditions set forth in the United Church Homes Employee Handbook

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.