Title: Administrative Assistant
Duration: 6 months
Location: Dallas, TX 75201
Job Summary & Responsibilities:
- Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary.
- Proactive and detailed calendar management across multiple time zones, prioritizing meeting requests, including coordination of complex meetings and phone/video conference calls.
- Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high-level business leaders and clients in a professional manner.
- Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
- Arrange internal and client meetings on and off the client's campus - working with conference services to book conference rooms and catering, register guests, and ensure materials are organized.
- Perform general administrative duties, including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving, and other ad hoc projects as requested.
- Handle highly confidential and sensitive client information with the utmost discretion.
- Act as an integral member of the team, maintaining a high level of awareness of current priorities and support required.
- Adhere to Compliance regulations and gain the relevant approvals.
Skills:
- Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector, or government.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
- Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
- Requires excellent interpersonal and communication skills, both written & verbal.
- Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- The highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom is required.
- Familiar with expense platforms such as SAP Concur.
- Supportive team player with a positive attitude.
- 3-5 years of experience.
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Spectraforce Technologies
Apr 01, 2025