Administrative Assistant

RK&K is committed to finding a dedicated and self-motivated full time Administrative Assistant for our Fairfax, VA office. In this role, the applicant will provide task-oriented support for our projects and to our team members.

Essential Functions

• Take and record meeting minutes and distribute them in a timely manner
• Assist project staff with timesheets and construction management computer systems
• Assist with invoice preparation and review
• Prepare reports and other correspondence in an accurate and timely manner
• Provide general office management, including office supply inventory, answer and direct phone calls, project filling system utilizing VDOT's SharePoint or other method, mail collection and distribution, maintenance, and close-out
• Assist with the retention, tracking, preparation, and submission of project related documents, reports, correspondence, and third-party claims
• Assist with office supplies and keep an inventory of supplies
• Take pride in the appearance of the office area
• Exhibit professional demeanor while responding to calls, emails and interacting internally and externally
• Greet clients, vendors and guests in a personable and helpful manner as required
• Accomplish various professional office administrative tasks

Required Skills and Experience

• Minimum five (5) years' professional office administration experience
• Prior experience with Microsoft Word and Excel skills with working knowledge of other Microsoft Office suite products (Teams, PowerPoint, etc.)
• Ability to exercise sound judgment in managing confidential or sensitive information
• Excellent oral and written communication skills
• Excellent interpersonal and professional skills
• Excellent time management skills and ability to multi-task serving department employees
• Highly organized and meticulous attention to detail
• Exhibit professional demeanor while responding to calls, emails and interacting internally and externally
• Maintain detailed records

Preferred Skills and Experience

• High school diploma

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Tuition reimbursement
• Health , dental , vision , life and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much Much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To our clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned our reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!