Accounting Clerks

Long Description-

Hotel Cleveland is seeking a detail-oriented and organized Accounting Clerk to join our finance team. This role is crucial in maintaining accurate financial records, processing transactions, and ensuring compliance with company policies and financial regulations. The Accounting Clerk will support the daily operations of the accounting department, working closely with management to provide accurate and timely financial reporting.

Accounts Payable Essential Job Functions

• Receive, review, and process invoices accurately and efficiently within the integrated system.
• Ensure invoices are properly coded, approved, and matched with purchase orders or receiving documentation.
• Resolve discrepancies or issues related to invoices in a timely manner.
• Utilize financial software systems to systematically review vendor statements, identifying discrepancies, inaccuracies, and anomalies.

• Conduct detailed examinations of transaction records, invoices, and payment histories to ensure alignment with vendor agreements and contractual terms.
• Implement root cause analysis techniques to uncover underlying reasons for discrepancies or delays in invoice processing and payment.
• Collaborate with cross-functional teams, including Purchasing, Sourcing, and Business Units, to investigate and understand the origin of exceptions within the accounts payable process.
• Document and categorize identified exceptions, including errors in pricing, quantity discrepancies, or communication breakdowns.
• Utilize customer relationship management (CRM) software or ticketing systems to ensure accurate tracking and logging of inquiries.
• Conduct thorough investigations into inquiries to identify root causes and potential resolutions.
• Collaborate with relevant stakeholders, including internal departments and external partners, to gather necessary information and resources for inquiry resolution.
• Communicate effectively with customers and vendors throughout the resolution process, providing regular updates on progress and expected timelines for resolution.
• Process payments to vendors using leading payment solutions integrated within the system.
• Review payment terms and schedules to ensure timely and accurate payments while maximizing cash flow optimization.
• Reconcile payment transactions and resolve any discrepancies or issues related to payments.
• Manage PO's Received not Invoiced, (RNI) report & process to reduce period close accrual volume & expense impact to further ensure the accuracy and integrity of financial reporting
• Research and resolve transaction/process exceptions related to EDI, and Invoice Inbound Collaboration Messaging, IDR (OCR)
• Support and execute spreadsheet upload process for high-volume invoice business units and suppliers.
• Collaborate with cross-functional teams, including Purchasing, Sourcing, Treasury, and IT, to ensure alignment and integrity of accounts payable processes with other business functions.
• Participate in project teams or initiatives aimed at improving overall business processes and systems.
• Identify opportunities for process improvements and automation within the accounts payable function.
• Proactively contribute to the enhancement of systems, processes, and procedures to increase efficiency and effectiveness.
• Maintain vendor records in the system, including setup, updates, and maintenance of vendor information.
• Collaborate with Supply Chain team to ensure vendor contracts and agreements are accurately reflected in the system.
  
  
  
  

  General Cashier Essential Job Functions

  
  
  
  
  • Cash Collection and Verification:
    
    
    
    • Collect cash receipts from other hotel departments like the front desk, restaurants, and bars.
    • Verify the accuracy of cash collections against daily reports and witness sheets.
    • Count and reconcile cash received from other cashiers against their daily transactions.
    
    
    
    
  • Bank Deposits:
    
    
    
    • Prepare daily bank deposits by accurately counting and sorting cash and checks.
    • Securely transport deposits to the bank or armored car service.
    
    
    
    
  • Cash Float Management:
    
    
    
    • Maintain proper cash float levels for all hotel cashiers by providing change as needed.
    • Monitor and adjust cash floats based on anticipated daily transactions.
    
    
    
    
  • Reporting and Reconciliation:
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    • Prepare daily cashier reports detailing all cash transactions, including over/short amounts.
    • Reconcile daily cash receipts with the hotel's accounting system.
    • Identify and investigate any discrepancies in cash handling.
    • Compliance with Policies:
      
      
      
      • Adhere to all hotel cash handling policies and procedures, including security protocols.
      • Ensure proper documentation of all cash transactions.
      
      
      
      
    
    
    
    
    • Other Responsibilities:
      
      
      
      • May handle foreign currency exchange transactions
      • Assist with petty cash management
      • Monitor and update daily foreign exchange rates
      • Provide training to other cashiers on proper cash handling procedures
      • May perform some administrative tasks related to cash transactions
      
      
      
      
    
    
    
    

    Financial Reporting & Audits

    
    
    
    
    • Assist in preparing financial reports for management, including daily revenue reports.
    • Support internal and external audits by gathering required documentation.
    • Monitor financial transactions for accuracy and compliance.
    
    
    
    

    Administrative & Additional Duties

    
    
    
    
    • Provide support to the finance team and other hotel departments as needed.
    • Assist with budgeting and forecasting processes.
    • Reconciled daily transactions, verifying accuracy in financial records and resolving any discrepancies.
    • Maintained general ledger entries, performing journal entries, adjustments, and account reconciliations.
    • Prepared and reviewed financial reports, assisting with month-end and year-end closing procedures.
    • Maintain confidentiality of financial and employee information.
    • Manage cash transactions efficiently, including processing payments, providing accurate change, and reconciling cash drawers at the end of each shift to ensure accuracy and prevent discrepancies.
    • Perform other duties as assigned by the Accounting Manager or Director of Finance.
    
    
    
    

    Qualifications & Skills

    
    
  • Experience: At least 1-2 years of accounting or bookkeeping experience, preferably in a hospitality setting.
  • Software Proficiency: Experience with accounting software (Birchstreet, M3, Profitsword, Marriott PMS) and Microsoft Office (Excel, Word, Outlook).
  • Skills:
    
    
    
    • Strong attention to detail and accuracy.
    • Excellent organizational and time management skills.
    • Strong problem-solving abilities and analytical thinking.
    • Ability to work independently and as part of a team.
    • Effective communication and interpersonal skills.