Administrative Project Manager II

University of Central Florida
life insurance, paid time off, paid holidays, sick time, remote work
United States, Florida, Orlando
Apr 14, 2025
The Opportunity: This position plays a pivotal role in supporting the Office of Research division of Research Administration by managing a variety of administrative projects supporting Pre-Award, Contracts, Post Award Management, Grant Accounting, and the Research Foundation. This position will report directly to the Assistant Vice President of Research Administration. The Administrative Project Manager II uses project management skills, attention to detail, the ability to work independently and collaboratively, and oversees day to day services, monitor the status of projects, and programs status reports to the AVP and VP of Research as requested. Responsibilities: Responsible for coordinating and managing multiple administrative projects from initiation to completion, ensuring timely delivery and adherence to quality standards, and develops procedures to effectively administer such projects. Responsible for interpreting research policies and procedures. Leverages technology to develop reports that assist in monitoring policies and ensure efficiency of services. Determines the scope and specification of the support service functions and projects and develops timelines and deliverables, in collaboration with the AVP and other stakeholders. Monitors project progress, identifies risks, and assists in implementing mitigation strategies. Assists in performing financial analyses to determine costs and budgets of special projects. Performs staffing analyses to determine personnel needed for projects, prepares schedule of work efforts, track hours worked, escalates issues or critical deadline obstacles. Provides statistical, analytic, and reporting support of institutional and research data for the AVP and transforms big data into relevant, accurate, and actionable information and reports. Research and prepares presentation materials to effectively communicate to a professional or lay audience. Coordinates and submits the annual institutional effectiveness report for the office of research. Responsible for developing and maintaining up to date organizational charts for Research Administration and each separate unit (Pre Award, Contracts, Subawards, Post Award, and Grant Accounting). Assists with updating and maintain website content related to Research Administration. Collaborates with directors to ensure the information is accurate and up to date. Creates and distributes internal and external communication materials as needed. Responsible for Coordinating bi-annual board meetings to include distribution of board materials in advance of meetings and maintaining the documents in OnBoard. Managing the annual board member COI disclosures. Liaising with UCF DSO Governance office and maintaining up to date corporation documents (board assignments, bylaws, corporation policies, etc.). Other Duties as assigned. Minimum Qualifications: Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information. Preferred Qualifications: 5+ years of experience in project management, preferably in a research setting. Proficient in research administration and familiarity with pre-award, contracts, post-award management, grant accounting, and/or research foundation processes. Experience collecting, analyzing, and interpreting data to identify trends and insights. Skilled in coordinating and submitting institutional reports. Adept at creating and distributing internal and external communication materials. Experience in coordinating and scheduling meetings, events, and project timelines. Proficiency in developing, implementing, and maintaining SOPs. Keen eye for detail, ensuring accuracy and reliability of findings. Exceptional written and verbal communication skills. Special Instructions to the Applicants: Hybrid work schedule or remote work within the state of Florida may be considered based upon specific circumstances and candidate qualifications. The anticipated salary range for this position is $64,518- $80,648. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations. If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck. Working at UCF has its perks!UCF offers: Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program Paid time off, including annual and sick time off and paid holidays Retirement savings options Employee discounts, including tickets to many Orlando attractions Education assistance Flexible work environment And more...For more benefits information, view the UCF Employee Benefits Guide. Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. #LI-HYBRID Department Office of Research - Operations Work Schedule Monday - Friday 8:00 am - 5:00 pm. Schedule may vary as required. Type of Appointment Regular Expected Salary $64,518.00 to Negotiable Job Posting End Date 04-28-2025-12-00-AM As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.