Secretary II

Rutgers University

mileage reimbursement

United States, New Jersey, New Brunswick

Apr 15, 2025

Position Details

Position Information

Recruitment/Posting Title	Secretary II
Job Category	Staff & Executive - Healthcare
Department	UBHC-Case Management Srvcs-PISC
Overview	Rutgers University Behavioral Health Care ( UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers, the State University of New Jersey, is seeking a Secretary II for the Intensive Recovery Treatment Support Department within Rutgers University Behavioral Health Care. Provides secretarial support services for University Behavioral Health Care IRTS program sites. Among the key duties of the position are the following: Under supervision, completes assigned paperwork for the department, including travel and mileage reimbursement forms, purchasing requests, and check requests. Maintains appropriate spreadsheets, log sheets reporting data and records needed for efficient operation of Unit. Performs word processing assignments from rough drafts, ensuring proper format, correct grammatical usage and proofreading accuracy. Serves as liaison between Unit, internal and external agencies. Receives and assists staff, consumers, and visitors in a courteous and professional manner. Maintains office supplies and equipment necessary for efficient functioning of administrative office.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Nonexempt
Grade	185
Position Salary
Annual Minimum Salary	45409.00
Annual Mid Range Salary	46319.00
Annual Maximum Salary	47702.20
Standard Hours	35.00
Union Description	Teamsters 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. Proficiency in typing and word processing skills required. College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses	Valid driver licenses.
Required Knowledge, Skills, and Abilities	Experience with Microsoft Office package (Word, PowerPoint and Excel) required.
Preferred Qualifications	Knowledge of Marketplace, Expense Management and procurement policies and procedures preferred.
Equipment Utilized	Laptop, Desktop, scanner, printer, telephone, fax.
Physical Demands and Work Environment	PHYSICAL DEMANDS: Ability to sit for extended periods of time at a desk working with a computer, and fax machine. Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 25 pounds). Ability to travel as needed to other UBHC sites in personal vehicle. Ability to climb stairs to reach other UBHC departments as well as alternate UBHC sites. WORK ENVIRONMENT: Busy office with heavy staff/agency contact at Piscataway and Trenton sites, crisis-oriented environment with heavy client contact at New Brunswick site.
Special Conditions	Must have a valid driver's license and possesses own vehicle or alternative means of transportation from one site to another. May be required to work one evening per week and one weekend day. Must pass DOC Administration security/background investigation which may include electronic fingerprinting.

Posting Details

Posting Number	25ST0802
Posting Open Date	04/15/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement