New

Administrative Associate

University of Kansas
United States, Kansas, Lawrence
1450 Jayhawk Boulevard (Show on map)
Apr 18, 2025
Position Overview The Administrative Associate position will provide administrative and communications support for Department of Film and Media Studies. Part of the College of Liberal Arts & Sciences, Film and Media Studies reflects a liberal arts perspective toward the study of film and media as well as hands-on production elements. The Administrative Associate must have strong communication, organization, and computer skills. This position reports to the department chair. Job Description 40% Administrative Support Oversees the daily operations of the Department of Film and Media Studies (FMS), including reception, purchasing, supply inventory Resolves complex challenges related to daily functioning of department Serves as point of contact for internal offices including IT, Registrar, Shared Service Center, and Facilities Manages departmental email account Supervises student hourly employees Maintains academic records Manages the scheduling of/access to departmental classrooms Coordinates the hiring of all faculty, lecturers, and staff Assists with GTA assignments Manages course scheduling Monitors enrollments and provides enrollment data 25% Chair & Faculty Support Manages the Chair's calendar, including tracking deadlines and routine activities, schedules departmental and other meetings at chair's request, and assists chair by handling routine requests Coordinates correspondence and calendar scheduling Assists faculty with administrative forms and paperwork Schedules meetings and takes minutes 20% Student Support Coordinates all departmental awards/scholarships Responds to inquiries about the undergraduate program Coordinates prospective student visits Manages student inquiries, including serving as a liaison for calendars, deadlines, policies, and contact persons for academic process 10% Events & Communication Activities Creates and edits department newsletter Contributes content to the department website and social media accounts Assists with the organization of departmental events, including the annual recognition of FMS scholarship/award recipients Facilitates event related financial transactions in collaboration with the department's Shared Service Center 5% Other duties as assigned Position Requirements The work location is fully on-site. Required Qualifications Bachelor's degree OR a high School diploma or GED equivalency plus a minimum of two years related administrative support work experience. One to two years Computer skills including MS Office and Adobe Creative Suite (or equivalent) as demonstrated by application materials and previous experience. Strong written and organizational skills as evidenced by application materials. Preferred Qualifications Strong interpersonal communication and collaboration skills as evidenced by application materials Additional Candidate Instructions In addition to the online application, the following documents are required to be considered for this position: Cover letter describing how you meet the required and preferred qualifications. Resume List of three (3) professional references Only complete applications will be considered. Application review begins Monday May 5th, 2025. For consideration, please apply no later than Sunday, May 4th, 2025. Contact Information to Applicants Anna Neill aneill@ku.edu 785-864-6778 Advertised Salary Range $46,000 Application Review Begins Monday May 5, 2025 Anticipated Start Date Monday June 2, 2025