Legal Administrative Assistant

This is a temporary role.

Responsibilities

• Oversee and manage core office operations, including budgeting, fiscal reporting, personnel administration, and database systems.
• Collect, organize, and analyze data; generate related reports and summaries.
• Draft, proofread, and revise documents, correspondence, and reports.
• Conduct investigative support tasks such as records research and information gathering for litigation, claims, and other legal matters.
• Maintain organized records through both electronic and physical filing systems on a daily basis.
• Train new and current staff on office programs, systems, and procedures to ensure efficiency and compliance.
• Ensure legal documents, correspondence, and files are maintained in accordance with statutory and regulatory retention requirements (e.g., board materials, ethics certifications, charitable registrations).
• Manage the contract approval workflow for the Office of General Counsel, including drafting standard contracts, maintaining a contract log, and coordinating legal sufficiency reviews.
• Prepare correspondence, memoranda, and presentations for attorneys, either as directed or independently for routine matters.
• Perform daily fiscal functions such as invoice processing and expense tracking to ensure accurate financial reporting.
• Develop and manage the department's annual budget and mid-year forecasts; monitor and document expenditures and adjust as needed.
• Administer domestic and international trademark docket maintenance.
• Schedule appointments, maintain attorneys' calendars, assist clients, and arrange travel, including preparing travel expense reports.
• Maintain confidentiality and attorney-client privilege; conduct legal research and obtain necessary information through written or oral communication as requested.
• Greet visitors, answer phones, and direct inquiries professionally and courteously; serve as backup for reception duties as needed.
• Duplicate and distribute documents and handle faxing or related administrative support tasks.
• Deliver efficient administrative support and maintain up-to-date office procedures.
• Perform additional duties as assigned.