Business Services Coordinator - Journey

East Carolina University

$34,280 - $53,439

United States, North Carolina, Greenville

May 05, 2025

Position Details

Position Information

Job Title	Business Services Coordinator - Journey
Position Number	944632
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://admissions.ecu.edu/
Advertising Department	ADMISSIONS
Division	Academic Affairs
Classification Title	10739 Business Services Coordinator
Competency Level	2 - Journey
Working Title	Business Services Coordinator - Journey
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$34,280 - $53,439
Anticipated Hiring Range	$42,000 - $44,615
Salary Grade Equivalency	GN07
Work Schedule	Monday - Friday
Work Hours	8:00am - 5:00pm
Position Location (City)	Greenville
Job Category	Staff - Professional
Organizational Unit Overview	The Office of Admissions is the primary point of contact for a traditional first year student, transfer, or non-traditional adult student seeking admission to East Carolina University. The office is responsible for identifying and recruiting potential applicants with outstanding academic ability and potential and assisting in the application process to completion.
Job Duties	40% Departmental Budget Oversight/compliance on audit guidelines for financial processes Primary point of contact for timely and accurate payment of departmental accounts payable/receivables budgetary processes and documentation Monitor monthly line-by-line expenditures and transactions for accurate funds, account codes, and budgeted balances, under supervision of the Director of Admissions on ongoing fund balances, fiscal year-end planning, and Five-Year budget planning Work with Materials Management and ITCS to submit contracts and technology/software requests through PORT Maintain ECU issued PROCARD and confirm all purchases are approved and within the University purchasing card standards Monthly reconciliation of all revenue and expense accounts and submits budgets transfers to offset deficits Process miscellaneous departmental deposits into appropriate accounts with accuracy Fixed Assets Annual Inventory Report Assists in training new personnel in departmental financial procedures 40% Chrome River Travel/ProCard Administrator Review/submit travel pre-authorization and post travel reimbursement, and ProCard reconciliation for high volume travel for all departmental recruitment and other office personnel Monitors all department ECU issued ProCard purchases, ensuring University purchasing card standards and travel expenses are reconciled and within department budget Assists in training new personnel in Chrome River and department travel/ProCard procedures 10% Departmental Kronos Super/Admin Reviews/signs off for Admissions staff and students bi-monthly timecard to acknowledge time recorded and/or leave earned or taken on a timecard has supervisor approval and is correct and complete, and that a timecard has met the minimum number of required approvals. The Kronos system requires sign-off to advance a timecard for payment and to show the record as complete and closed for the pay period Assists in training new personnel in Kronos responsibilities 10 % Other duties Manage Office Supplies Inventory and purchase supplies when needed Utilize the Materials Management Work Order system for facility maintenance, housekeeping, moving services, etc. Coordinates with ECU Surplus office for appropriate disposal of state-owned property within the department Confirm departmental compliance with university policy for record keeping and retention Special Projects as assigned by Director of Admissions Backup for personnel actions within the unit
Minimum Education/Experience	Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education	Administrative and office management experience is preferred. Excellent oral and written communication skills, advanced proficiency in Microsoft Office PowerPoint and Excel, and extensive working knowledge of University budget practices are preferred.
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	05/05/2025
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	05/19/2025
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/81124
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement	East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.