Principal Office and Administrative Specialist

Principal Office and Administrative Specialist

Position Information
Work Hours : Hourly position - flexible Monday-Thursday, 8am to 1pm; Saturday 7:30am to 3:30 pm
Work Days : M, W, F, and most Saturdays (depending on event scheduling)
Total Hours: 20 hours/week
Full/Part-time : 50%-time
Starting Hourly Rate: $21.69

The person in this position will serve as the UROC receptionist and will also provide part-time clerical support to the UROC executive director and leadership team. The receptionist may also provide limited assistance to others in the facility. This will be an hourly, part-time position for 20 hours per week. The hours will typically be between 8 a.m. and 1 p.m. Monday through Friday, and 7:30 a.m. to 3:30 p.m. Saturdays, but weekend hours are dependent on event scheduling.

This is a union-represented position (AFSCME Unit 6); the starting salary is $21.69 per hour.

JOB DUTIES:

• Receptionist (30%): Greet visitors and callers and provide information about UROC activities and events; help visitors find other University resources as appropriate; schedule building maintenance and repairs, order office supplies, keep the facility organized; provide referral services for programs in the building; monitor security cameras.
• Document Processing (30%): organize and help assess room requests and users' needs; confirm dates and determine cost; complete and maintain Facility Use Agreement forms and Certification of Liability forms, and amendments to Exhibit A forms; send room rental invoices to internal and external users of space, and UROC Finance manager; maintain statistics on room usage.
• Calendar/Scheduling (20%): Make appointments and provide calendar assistance for the UROC leadership team, assistant director, and community liaison; schedule and coordinate logistics for meetings, workshops, seminars, and other events held at UROC including those of the UNP Community Affairs Committee (CAC); manage arrangements for UROC meeting presenters, including lodging; maintain a central electronic calendar of all UROC-related meetings and requests for use of public space and reception area.
• Clerical Support (10%): Assist in the planning and execution of workshops, focus groups, and community events; maintain databases and listservs; prepare agendas and take meeting minutes; compose correspondence and materials; coordinate mailings and other print and electronic communications; process invoices and other financial transactions for the assistant director.
• Files (5%): Maintain print and electronic filing system; maintain database of reports, materials, and benchmarks; and evaluate/ modify file system as needed.
• Supervise Student Interns, Temporary Support Staff, and Volunteers and Other Administrative Duties(5%): Organize assignments and schedules; manage biweekly time sheets; and oversee quality of work. Perform various admin/clerical duties related to the UROC operation as requested.

REQUIRED QUALIFICATIONS:

• High School diploma/GED and a minimum of two (2) years of related office and administrative experience are required. (Training and/or education beyond high school may be substituted for one year of experience).
• Experience drafting correspondence and preparing concise and accurate meeting minutes
• Experience with keyboarding/data entry.
• Experience managing schedules and using electronic calendars.
• Experience dealing with the public in a professional manner.

PREFERRED QUALIFICATIONS:

• Experience working with community organizations and/or in a higher education setting.
• Experience working in an urban community.
• Experience working successfully in a complex office environment with multiple projects and deadlines.
• Ability to generate spreadsheets/databases to enter and access information and use word processing programs to generate letters, memos, and other standard office documents.
• Experience working collaboratively with communities of color and/or immigrant communities.
• Excellent organizational skills, accuracy, and attention to detail.
• Excellent oral and written communication skills.
• Fluency in a second language preferred but not required.
• Ability to work both independently and as part of a team, to multi-task, to function effectively in a changing work environment, and to take direction from multiple senior team members.
• Experience providing staff support to committees and leaders.

Located in North Minneapolis, the Robert J. Jones Urban Research and Outreach-Engagement Center (UROC) links the University of Minnesota in vital public partnership with urban communities to advance learning, improve quality of life, and discover breakthrough solutions to critical problems. Since opening its doors in 2009, UROC has worked to build thriving, innovative, and respectful collaborations; create new models of urban-focused community engagement; and strengthen the University as a vital engaged 21st century university serving the public good.

Pay Range: $21.69 per hour; depending on education/qualifications/experience

Time Appointment Category: 50% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).