ETO Materials Coordinator

Responsibilities:

• Managing inventory accuracy, dispositioning of excess and short materials, assuring system to physical quantity accuracy
• Material availability tracking and managing system accuracy for material availability for project start dates
• Facilitation of expediting of purchased components effecting project start dates
• Creating shipping documentation including BOL, Packing slips, customs and international shipping documents A/R
• Managing and ordering bulk and MRO components
• Ordering, or facilitation of ordering, of part shortages identified during manufacturing
• Managing NCM's including returning of goods, supplier communication, system accuracy of inventory disposition
• Creating material picklists
• Updating BOM's at project completion

Skills, Knowledge, Experience, and Education:

• Minimum of 1 year of similar role execution and a minimum of 5 years in manufacturing support. Supply chain, shipping, and planning experience preferred. ETO and CTO experience preferred.
• High School diploma or equivalent required, technical degree in supply chain, project management, or related field preferred
• Intermediate MS Office knowledge required (Excel, PowerPoint, Sharepoint, Teams, Word, and Outlook.)
• Experience in using and interacting with an ERP system. SAP and IFS experience preferred
• Ability to multitask required - manage actions on several projects at different stages at the same time
• Ability to prioritize workload based on low amount of explicate direction required
• Good interpersonal communication skills required, and ability to work as a member of a team
• Good organization of activities, actions, and commitments is required
• Ability to quickly adapt to change
• Possess a high sense of urgency

Temperament

• Quickly adapt to change in processes, product, and job functions.
• Possess a high sense of urgency in order to effectively address problems or gaps identified.
• Detailed in how they analyze data and execute their job functions
• Forward thinking to anticipate potential upcoming manufacturing issues
• Good at communicating in a matrixed organization, many team members will be located off site
• Process driven, executes according to a defined method and not use a large amount of creativity
• Operates cool under pressure remaining focused on the objective of each action
• See actions through and not become swayed or distracted by future actions that arise
• Be able to interact with several roles in order to effectively solve some problems. This role can be the conduit between the manufacturing site and our offsite PCA, PM, SC, supply chain, logistics, and engineering
• Getting easily frustrated, emotional, general, and focused on "the way we do things" will impede success in this role
• Being resistant to change will impede success in this role
• Not being able to plan your work and ineffectively manage your time will impede success

Information Processing Capability

This role will have a minimal level of supervision. This role is self-managed the majority of the time. Workload is defined through reports and data, not by direction from their leader in most cases. This role is expected to plan their day, week, and longer based on the job functions they are responsible. In the event that there is a less than full time work load they are expected to seek direction from their leader as to define what other work content can be done within the open timeframe.

This role is responsible to coordinate schedule timelines with the PCA, site leaders, and engineering team to align material availability, documentation availability, labor capacity. This role will define when to release shop orders (pick list,) when to escalate part expedites, determine material availability timeline, when to order standard plan and bulk materials based on past, current, and future usage, and from time to time what carriers to use to ship finished goods to customers.

This role will plan their activities anywhere from a daily basis to a monthly basis depending on function. Material availability will be tracked from project inception that can be months out. Bulk and standard plan materials will be planned on a daily basis. They will be expected to plan weeks ahead for topics where they are contributing to a strategic improvement initiative. This role is a very fast paced dynamic role that that will be working on many activities at the same time. The ability to prioritize and plan is critical. In addition they will be expected to reach out to their peers and leaders for help when workload is beyond capacity or an impasse has been reached, this point will be self-determined. Risk-benefit analysis is required for sourcing and shipping situations. This role is expected to use active listening, analysis, research, creativity, and team work to overcome problems.

This role is very complex in the way that it functions. The scope from project to project can change therefore making each project that they are supporting unique. This role helps fill many different functions such as supply chain, logistics, inventory control, planning, and other responsibilities as defined by their leader on an as needed basis. This role is required to interact with resources and support teams that are globally located, therefore timely and clear communication is critical.

Accepts Role Requirements

In this role the majority of the work content will be performed alone as an individual, while engaging others for information that allows them to make effective decisions or work actions.

This role is often the voice of the site to other areas of the business, such as Solutions Consultants, Project Managers, Supply Chain, and Production Control Analyst's. They are expected to communicate clearly, accurately, and through data and facts. They are expected to engage others form the site as required based on the topic.

In order to achieve this, this role may be expected to work overtime during the week and/or weekend. Although the majority of the role will be performed alone this role will regularly interact with others in the same department as well as roles upstream and downstream. All of these other roles are held to the same expectations in how they contribute to the business, so this role is expected to balance their personal goals with those they interact with. This role is expected to embrace and participate in strategic business initiatives that will be focused on improving safety, quality, delivery, and cost. This role is expected to do moderate level of problem solving on product they are working on. This role is expected to able to make decisions in regards to solving issues and have a solution ready for approval by the appropriate personnel.

Direct Reports: None

Decision Authority and Budget:

Responsible for the determination of standard plan and stock materials to be procured

Responsible for driving material transit time for expedites, driving expedited freight versus standard freight

Responsible for facilitating material returns on unused, incorrectly received, or defective components

Responsible for processing freight claims through logistics companies

No direct budget responsibility, rather selection of the correct materials and avoiding producing scrap