Administrative Assistant

OVERVIEW:

The Administrative Assistant is responsible for the reception tasks of the Silicon Valley Administration Office. The position is responsible for supporting the Silicon Valley Coordinators and the Director of Business.

DUTIES AND RESPONSIBILITIES:

• Answer and direct calls professionally; route to voicemail as needed
• Greet and direct visitors; issue badges and notify staff of appointments
• Process incoming mail, packages, and donations per policy; notify recipients
• Complete donation forms and deliver to bookkeeping the same day
• Maintain and troubleshoot office equipment
• Receipt and report cash, in-kind, and GIK donations per policy
• Manage office supply inventory; coordinate orders with supervisor approval
• Perform clerical tasks
• Secure inner office area from unauthorized access
• Prepare and send daily mail; monitor postage levels
• Support Silicon Valley Coordinators and Director of Business with admin tasks
• Assist with meeting logistics (setup, food, minutes, cleanup)
• Organize supply cabinets, lobby, breakroom, and related spaces
• Maintain Coordinators' and Director's calendars as needed
• Assist the Director of Business with HR functions
• Secure front office during end of day
• Be familiar with campus programs; assist clients and accept documents.
• Other related duties as required

EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent (required)
• Valid Driver's license (required)
• Office experience (3 years preferred)
• Bilingual (preferred)
• Experience working with nonprofits and diverse communities

SKILLS AND ABILITIES:

• Ability to maintain hard copy and electronic filing systems
• Uphold high standards of confidentiality
• Dependable and reliable work ethic
• Strong verbal and written communication
• Ability to work independently and collaboratively

EQUIPMENT USED:

• Modern Office Equipment and Relevant Software

PHYSICAL REQUIREMENTS:

• Ability to lift up to 25 lbs. (usually file boxes)

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army's religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes.

At-Will:

Any employment relationship with this organization is of an "at-will" nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.