Administrative Assistant

Established in 1900, Mead & Hunt is a nationally recognized professional services consulting firm. Our planning, design and construction services are available to clients across a wide variety of sectors. From architecture, food/beverage processing, and federal to transportation, water infrastructure and more, our unique methodologies deliver innovative, cost-effective solutions that elevate clients and communities.

Here at Mead & Hunt, our culture is about taking care of people, doing the right thing, and doing what makes sense. We are a flexible company that believes in giving back to our communities. We are employee-owned and support initiatives through our various employee programs. We invest in our employees and build relationships that last.

Mead & Hunt, an award-winning national architecture and engineering firm, has continued to exceed our strategic growth initiatives creating opportunity for our current and prospective team members. As a result, a full-time position is available for an Administrative Assistant to work with our growing Aviation team and to help keep our projects running smoothly. This person will be expected to report to a client site office in Springfield, Illinois with the possibility of reporting to our Chicago or Warrenville, Illinois office in the future.

Responsibilities include:

• Working on-site with the client to perform program management tasks and to administer and close out grants.
• Preparing pre-contract items such as start-up forms, risk management items (insurance, W-9 forms, etc.) and project set-up
• Assisting project managers with preparing project schedules, contract coordination, invoice narratives, resource planning and providing status updates on project milestones
• Reviewing project documents for clients
• Reviewing payroll documents for clients, editing and formatting documents, researching, compiling and electronically filing information on projects
• Compiling financial documents such as contracts, scope of services, proposals prebills and closeouts.
• Other duties as assigned.

Occasional overtime, travel, and overnight stays may be required.

The successful candidate must have one of the following:

• An associate degree or higher in an administrative assistant program or related field

OR

• If no degree, must have at least 2 years of relevant experience

The ideal candidate will have any/all of the following:

• At least one year of experience with airport or state department of transportation entities as a project assistant
• Bachelor's degree is preferred

• Experience proofing/editing project documents
• Proficiency in Microsoft Suite (Outlook, Word, Excel, and PowerPoint)
• Software experience with Adobe, Bluebeam a plus
• File management software experience (such as Newforma)
• Positive attitude to take on tasks, large or small
• Contribute to the culture of the office and Mead & Hunt
• Quick learner

At Mead & Hunt we shape the future by putting people first. If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, we can help you grow your career working with industry experts on exciting projects. Complete the online application at www.meadhunt.com/careers if this matches your career goals.

Why Mead & Hunt?

• Strong Company Culture
• Robust Career Advancement, Training, & Growth Opportunities
• Employee-Owned Firm
• Flexible Schedules
• Diverse Skillsets, One Company
• Impressive Benefits Package

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Mead & Hunt will not sponsor a visa (H-1B, etc.) for this position.

Hourly Rate Range: $24.00 to $28.00 - Actual compensation may vary due to other factors such as: experience, skill set or location.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.

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