Admininstrative Support Specialist
Please see Special Instructions for more details.
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write 'see resume' on your application when completing the job duties section.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Position Information
General Information
| Vacancy Open to |
All Candidates |
| Employment Type |
Permanent - Full-time |
| If time-limited, note appointment end date |
|
| Hours per week |
40 |
| Months per year |
12 |
| Position Number |
003489 |
| NC Salary Grade Equivalency |
GN06 |
| Classification Title |
Administrative Support Specialist - Journey |
| Working Title |
Admininstrative Support Specialist |
| Salary Range |
$35,608 - $42,640 |
| Anticipate Hiring Range |
$35,608 - $42,640 |
| FLSA Status |
Non Exempt |
| Division |
Academic Affairs |
| Department |
Undergraduate Education (Adm) |
| Work Unit |
Undergraduate Education |
| Work Schedule |
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend required, as necessary. |
| Primary Purpose of Position |
Reporting primarily to the Director of Charlotte
CORE and secondary to the Director of First Year and Transitional Program (
FYTP), the primary purpose of this position is to coordinate the administrative tasks relating to these programs and processes within the Office of Undergraduate Education. Position is responsible for supporting two Directors and three Assistant Directors in a variety of business functions including budgeting, human resource processing for student employees, new hire authorization processing, salary/timesheet tracking, purchasing, payments, 49erMart orders, travel arrangements, events and other administrative support . This position is required to make independent decisions on office procedures, handle departmental situations and create ad hoc reports and flow processes. This position will also process faculty EPAFs for summer workshops. |
| Minimum Education/Experience |
Required Minimum Qualifications:
Graduation from high school and one year of related office experience, or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience. |
| Essential Job Duties |
Position is responsible for supporting two Directors and three Assistant Directors. in a variety of business functions including budgeting, human resource processing for student employees, new hire authorization processing, salary/time sheet tracking, purchasing, payments, 49erMart orders, travel arrangements, events and other administrative support . This position is required to make independent decisions on office procedures, handle departmental situations and create ad hoc reports and flow processes. This position will also process faculty EPAFs for summer workshops. |
| Other Work Responsibilities |
Other miscellaneous duties as assigned. |
| Departmental Preferred Experience, Skills, Training/Education |
- Experience in a university setting
- Three years of office experience or equivalent training
- Experience with Microsoft & Google software
|
| Necessary Licenses or Certifications |
|
| Work Location |
Suite 2400 Colvard |
| Posting date |
05/12/2025 |
| Closing date |
05/27/2025 |
| Proposed Hire Date |
06/18/2025 |
| Contact Information |
|
| Special Notes to Applicants |
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
|
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
- *
How many years of office administration experience do you have?
- Less than 1 year
- 1 - 2 years
- 2 - 4 years
- 4 - 6 years
- 6 - 8 years
- 8 - 10 years
- 10 + years
- None
- *
Please describe your previous office management experience.
(Open Ended Question)
- *
Do you have experience working in Higher Education?
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
Optional Documents
|
University of North Carolina Charlotte
$35,608 - $42,640
May 12, 2025