New 
Administrative Assistant II
 Spectraforce Technologies | |
 United States, Illinois, Lake Forest | |
 May 12, 2025 | |
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Title: Administrative Assistant II Duration: 6 Months Location: Lake Forest, IL, 60045 Timings: Monday - Friday 8:00 am - 5:00 pm Job Responsibilities: * Review and process sales contracts and amendments * Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals * Responsible for routing contracts for signature based on pre-determined signature authority tiers * Responsible for reviewing, summarizing and logging contract information into company's CRM system * Save, organize and maintain accurate files, notes and data in electronic files and trackers * Perform CRM and log maintenance on an ongoing basis to insure accurate reporting * Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses * Support internal auditing and monitoring efforts * Analyze contract and pricing discrepancies and correct, resolve and document findings * Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research * Respond to requests for end-user pricing eligibility and contract eligibility * Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded * Participate in and prepare for contracting & pricing policy meetings * Develop and continuously update departmental SOPs (Standard Operating Procedures) * Demonstrate understanding of the business structure, processes and policies * Perform closing activities as needed * Meet deadlines and update clients with status * Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices. * Perform other duties & projects as assigned. * Understands and is aware of the quality consequences which may occur from the improper performance of their specific job. Minimum Qualifications | Education/Experience: * Requires a bachelor's degree in a business-related discipline. * Minimum intermediate Word and Excel experience a must. * Minimum of 1 year relevant experience in commercial sales contracting and pricing. Preferred Qualifixations: * Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry. * Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals. * Must have good communication & organizational skills * Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.) * Self-starter and a multi-tasker * Ability to work in a high volume, dynamic team environment * Previous CRM or database experience preferred * Previous healthcare, biotech or sales industry experience preferred Competencies: * Self-motivated * Out of the box thinker * Positive attitude * Passion for quality and delivery excellence * Dependable & reliable | |