Coordinator Office Administration - Parks

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For application inquiries please contact careers@milwaukeecountywi.gov.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Office Coordinator - Parks

Full-time, Hourly

Hourly Range: $19.88 - $29.83

Closing Date: 5/22/2025 or upon receiving 50 applications.

Parks Equity Statement: Milwaukee County Parks is committed to attracting and retaining a diverse work force that is demographically and racially representative of Milwaukee County residents. Milwaukee County Parks leadership is committed to honoring diverse experiences, perspectives, and unique identities, while fostering work environments that are inclusive, equitable, and welcoming.

Job Summary - Major objective of this position is to provide and coordinate administrative and purchasing support to ensure an efficient and smooth workflow for Park Maintenance. Perform administrative and clerical duties, including supervision of temp staff. Process requisitions, purchase orders and receivers to ensure timely payments to vendors for all purchase requests and T&M Service Contracts for PM department. Maintain PM department purchasing documents and contracts while meeting the Milwaukee County purchasing and record keeping requirements. Provide administrative support to trades supervisors including clerical needs and Dayforce. Provide customer service to vendors, deliveries, and the public via in person and phone calls. Assist PM department with City Works system to improve operational efficiencies with Operations Team.

Job Responsibilities -

• Purchasing Coordination - Process PM purchases Verify account coding for purchases, accurately enter, modify, and receive requisitions and purchase orders in INFOR financial system, work with vendors for resolution on disputes. Process Petty Cash receipts and reconciliation.
• Process T&M Service Contracts - Process T&M Service Contracts and requisitions. Verify account coding for purchasing documents and T&M Service Contract requests; accurately enter, modify, and receive requisitions and purchase orders in INFOR financial system; work with vendors for resolution on disputes; verify invoices for contract compliance. Maintain Time & Material records.
• Administrative Support - Provide professional customer service and assist with resolution on any service issues; Schedule interviews, assist with key requests from contractors; Maintain purchasing records file system; Order office supplies; Perform front desk duties including mail, deliveries, customers, and answer phone calls.
• Work Order Request System -City Works - Process Service Requests from external and internal sources. Create and assign work orders to appropriate trade; dispatch urgent work orders request as needed; create preventative work order requests, process inspections and assign work orders, understand and have ability to speak to workflow of City Works request system.
• Oversee PM Seasonal Staff - Give general direction and oversee PM seasonal staff, set up workflow, be responsible for QA/QC of services and work products.

Required Education, License/Certification and Experiences -

• Current residency within the State of Wisconsin upon application required
• Valid Wisconsin Driver's License required and must be maintained throughout incumbency
• High school diploma or G.E.D is required
• At least One (1) year of experience in high level administrative; accounting or equivalent.
• Preferred candidates will demonstrate advanced computer skills.

License -

• Forklift certification to be obtained within 6 months of employment.

Note: This original application is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.