Real Estate Transaction Coordinator

Real Estate Transaction Coordinator

This is a 7-month, 25 hours/week, remote contract role for a large tech company. You must be based in the US.

As a Transaction Coordinator, you will play a key role in supporting an ongoing rebate program by ensuring purchase contracts are accurately recorded and processed. This position involves detailed auditing and cross-functional coordination to ensure compliance with legal and program requirements. You'll be instrumental in facilitating seamless rebate distribution and maintaining a high standard of service and accuracy within the team.

2+ years of experience in real estate operations, transactions, or a similar role

Passion for real estate operations with a strong foundation in auditing, compliance, and contract processes

Proficient in GSheets, GDocs, and DocuSign, with strong data reconciliation and documentation skills

Familiar with real estate transaction workflows and legal documentation

Skilled in collaborating with internal departments and external stakeholders such as agents and brokerages

Able to work independently and manage multiple transaction records simultaneously

Flexible and adaptable to changing priorities, program guidelines, and team needs

Strong written and verbal communication with exceptional attention to detail

Customer-focused with a high level of professionalism and responsiveness

In this role, you will support the accurate qualification and logging of purchase contracts for a rebate program.

You'll partner with accounting, finance, legal, and operations teams to ensure eligible agents receive appropriate credit and timely rebates. This includes:

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  Auditing purchase contracts to identify missing data, incorrect agent assignments, and contracts outside the eligible date range

  
  
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  Reconciling discrepancies and gathering necessary documentation from outside brokerages and agents

  
  
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  Supporting rebate processing through accurate recordkeeping and completion of ACH forms via DocuSign

  
  
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  Communicating effectively and professionally with internal teams and external stakeholders

  
  
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  Maintaining organized documentation to support smooth rebate execution

  
  

You will also assist in maintaining internal records and reporting, supporting the team's accuracy, transparency, and overall success.

Bachelor's degree in Business, Real Estate, Finance, or a related field, or equivalent experience

Background in real estate operations, transactions, or related administrative functions

Experience working with cross-functional teams in a fast-paced environment

The pay for this W-2 position ranges from $32.48 - $34.58 per hour

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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