Administrative Assistant

The Wisconsin Research and Education Network (WREN) is a statewide practice-based research network of primary care clinicians and academic researchers. Founded in 1987, WREN is one of the oldest and most respected practice-based research networks in the United States. WREN members conduct high-quality translational research projects in academic settings and "real-world" family practices across Wisconsin. The mission of the Wisconsin Research and Education Network (WREN) is to promote and conduct primary care research and education in partnership with primary care clinicians and the communities they serve.

This position serves as an Administrative Assistant for wide-ranging WREN activities. The Administrative Assistant is part of the infrastructure the UW Department of Family Medicine and Community Health and an essential member of the WREN team. WREN central offices are located in Madison, WI. The incumbent will staff multiple projects across diverse content areas and work with a variety of research teams and stakeholders within the UW and beyond. The Administrative Assistant provides administrative support for the WREN team.

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 10% Assists with reimbursement for research staff travel and other expenses, including assembling and submitting correct documentation in accordance with appropriate campus, system, UW Medical Foundation, and state policies and guidelines
• 5% Opens, maintains, and closes Custodian Fund Accounts for Replenishable Checking Account and Temporary Funds to pay research participants

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Required:
-Experience in an administrative setting providing administrative support and coordination.
-Proficiency in Microsoft Office suite (Word, PowerPoint, Excel).
-Ability to communicate effectively, both orally and in writing, and interact professionally with external collaborators and diverse stakeholders.

Preferred:
-Preference will be given to experience providing administrative support in a research or clinical setting.
-Demonstrated organizational skills, including the ability to work independently, delegate, and oversee tasks.

Required
Drivers License - Valid and Meets UW Risk Management Standards
Travel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on "Become an authorized driver;" then click on "Required criteria").

This position is expected to work from 8:00 am to 4:30 pm Monday through Friday; some evening hours may be required. Work schedule will be determined upon hire.

Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $22.00 HOURLY
Depending on Qualifications
The starting salary for the position is $22.00 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at: https://hr.wisc.edu/benefits/

SMPH University Staff Benefits flyer:
https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm

The University of Wisconsin Department of Family Medicine and Community Health is a large, tier-one clinical department in the UW School of Medicine and Public Health (SMPH). UW DFMCH has 171 faculty, 261 adjunct faculty, and 110 staff located throughout the state. Combined with its associated UW Health clinic operation, the department boasts over 750 total employees transforming health care in Wisconsin. The DFMCH is committed to patient care while also offering outstanding educational and research programs. There are over 150 residents in our sponsored and academic partner programs, and more than 400 medical students train in the department each year, with the Madison residency program ranking fifth in the nation for 2023. In fiscal year 2022, our physicians and residents practicing at 18 clinics throughout the state managed over 358,000 patient visits - an integral part of the department's success. Learn more about our department's work by visiting https://www.fammed.wisc.edu/.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Paige Steinert
paige.steinert@fammed.wisc.edu
608-890-1740
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant II(AD002)

A53-MEDICAL SCHOOL/FAMILY MED/RES GRANTS

University Staff-Ongoing

315126-CP