New 
Administrative Assistant II
 TEKsystems | |
$20.00 - $27.00 / hr
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life insurance, sick time, 401(k), retirement plan
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 United States, Texas, Sugar Land | |
 May 15, 2025 | |
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Our Client is seeking an Administrative Assistant with experience in aviation particularly in maintenance. It is crucial that the candidate possesses skills in Microsoft Office Suite applications Outlook Excel Word PowerPoint SharePoint etc... The candidate must be highly organized, detail-oriented, and self-motivated. This role includes a primary focus on invoice processing for the entire department while primarily supporting the maintenance team. It will also encompass other administrative duties in support of the business unit.
The ideal candidate will be responsible for receiving and processing invoices for payment maintaining accuracy of records and emails and providing general administrative support to ensure smooth operations for the maintenance team. The successful candidate must have strong organizational skills attention to detail and the ability to multitask effectively. The selected candidate will work closely with the current administrative associate to be familiarized and trained over the next few months with the intent to handle this position in the absence of the current associate. * Key Responsibilities: * - Receive review process to appropriate cost centers and forward to approvers for signature and submit to the appropriate system for payment. - Verify all invoices from vendors to ensure accuracy and compliance with company policies. - Match invoices with purchase orders contracts and delivery receipts ensuring proper documentation and approval. - Enter invoice details into the accounting system accurately and in a timely manner. - Ensure that all invoices are processed within payment terms and deadlines. - Communicate with vendors regarding discrepancies missing information or payment status. - Procure and monitor current stock levels of aircraft parts and supplies requested by maintenance technicians. Oversee returned parts for credit or repairs and maintain relationships with OEMs suppliers and vendors. - Manage all shipping and receiving of aircraft parts ensuring accuracy in documentation and coordination with vendors for proper shipping procedures. - Manage organize and track parts aviation consumables and office supplies for the business unit as needed - Provide general administrative assistance to the finance department including filing data entry and document management. - Prepare reports on invoice status payment schedules and outstanding balances for internal review and management meetings. - Assist with maintaining organized records for all processed invoices payments and vendor communications. - Perform routine office tasks such as managing incoming calls emails and scheduling meetings for the department. - Collaborate with department managers to resolve issues related to invoices or payments. - Work closely with vendors to ensure prompt resolution of any discrepancies and ensure accurate payment processing. - Coordinate with the accounts payable team to ensure that all financial transactions are processed efficiently. * Experience: * - Minimum 5 years of experience in invoice processing parts ordering accounts payable or administrative support with a bachelors degree in business administration. - Prior experience with Microsoft Power Apps. - Inventory Management Specialist * *To be considered, email resumes in the MS Word format with desired all-inclusive, W2 hourly contract rate to work 5 days onsite in Sugar Land. Must be willing to submit to a pre-employment, post-offer background check and drug test. *Pay and Benefits* The pay range for this position is $20.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type* This is a fully onsite position in Sugar Land,TX. *Application Deadline* This position is anticipated to close on May 29, 2025. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. | |