Administrative Assistant 1

Are you a highly motivated professional who is interested in a rewarding opportunity to showcase your diligent organizational skills and ability to flourish in a fast-paced environment? The Department of the Auditor General is excited to welcome an Administrative Assistant 1 who is ready to work alongside our dedicated team as we serve the people of Pennsylvania by improving government accountability, transparency, and the effective use of taxpayer dollars. The biggest benefit of all is the impact you can have to make Pennsylvania stronger!

As an Administrative Assistant 1 with the Bureau of Municipal Pension Audits team, you will provide clerical and office support within the bureau to ensure operations are conducted efficiently and effectively. Some primary duties include:

• Performing data entry into and retrieval of information from the department's Audit Tracking System (ATS).

• Answering and directing incoming telephone calls, take messages, etc.

• Processing incoming and outgoing mail.

• Formatting audit reports submitted by field personnel for Director/Assistant Director review.

• After Director/Assistant Director review, processes audit report for Deputy review.

• Processing audit reports for release from bureau Outlook account.

• Uploading released audit reports to the Converted Audit Reports (CARs) application.

• Electronically file released audit reports.

• Reviewing and updating Commonwealth Property Checklists (CPC) in the CPC database for bureau staff to ensure accuracy, completeness, and compliance with the department's policy and procedures.

• Archive electronic audit working papers.

• Duplicates, scans, mails, and files bureau documents as required.

• Operating and instructing others in the operation of various office equipment, including copier/scanner.

• Maintaining and ordering bureau supplies.

• Function as backup for various bureau administrative duties.

• Assisting with on-the-job training for administrative personnel when needed.

• Assisting the director, assistant director, audit managers, and administrative officer with special projects as needed.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) full-time. You will be required to report to headquarters at least once a week or once every two weeks and also as needed for business operations. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  • This position is headquartered in the Capital Complex Finance Building; however, employees are allowed to participate in the department's telework program. Employees in this position may be required to report to the Harrisburg headquarters occasionally with only 24 to 48 hours notice. Employees will not be reimbursed for expenses related to that commute, including mileage, tolls, parking, hotels and meals.
• This position is eligible for student loan forgiveness and provides excellent health, savings, and retirement benefits.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include transcripts and a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Department of the Auditor General is committed to policies providing equal opportunity for everyone. Accordingly, all employment decisions are made without discrimination on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. In addition, department employees are bound by a code of conduct that prohibits any form of harassment, including sexual harassment.

The Department of the Auditor General's DEI program includes recruitment efforts focused on attracting a diverse population of qualified candidates. We are invested in creating and maintaining a diverse and inclusive workplace where both our present and prospective employees may be authentic. We are dedicated to ensuring our internship and employment opportunities are accessible to all aspiring professionals within the Commonwealth of Pennsylvania.