Position Details
Position Information
| Recruitment/Posting Title |
Clerical Assistant |
| Posting Number |
25TM0175 |
| Department |
Newark Chancellor's Office |
| Overview |
|
| Posting Summary |
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Clerical Assistant for the Office of the Chancellor (
OOC). Reporting to the Senior Vice Chancellor for Finance and Administration, this position works independently with minimal instruction and oversight from
SVC.
This position is responsible for but not limited to:
- Develops and implements administrative procedures and policies
- Performs professional work that requires knowledge of general administrative and office management principles as well as specific knowledge of university policy and procedures
|
| Position Status |
|
| Hours Per Week |
19.75 |
| Daily Work Shift |
Day |
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| FLSA |
Nonexempt |
| Position Salary |
$15.49 - $20.00 Hourly |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant, or related experience, depending on the duties to be performed
- An equivalent combination of education and/or experience may be substituted for the experience requirement
|
| Certifications/Licenses |
|
| Preferred Qualifications |
- Experience with Rutgers office functions
- Comfortable working in a multilingual and multicultural environment
|
| Required Knowledge, Skills, and Abilities |
- Requires a high school diploma in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and report writing principles and practices
- Experience in an administrative function, excellent communication skills, and expert knowledge of relevant computer software
- Proficient in Microsoft Office Suite (particularly Word, Excel and PowerPoint)
- Demonstrates ability to multi-task and work in a fast-paced setting under multiple deadlines
|
| Equipment Utilized |
- Regularly uses computer equipment and software programs including Microsoft Office Suite (including Word, Excel, and PowerPoint), Drupal (for website management), as well as Rutgers-specific programs
|
| Physical Demands and Work Environment |
- Ability to carry boxes with promotional material
- Ability to set up tables and chairs for medium size events (50-100 ppl) and manage office supplies/storage space
|
| Special Conditions |
|
Posting Details
| Posting Open Date |
05/16/2025 |
| Posting Close Date |
08/14/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-Newark |
| Home Location Campus |
Rutgers University-Newark |
| City |
Newark |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
May 16, 2025