Administrative Assistant, ICT Operations- Contract

Provide administrative and transactional support to the ICT function by coordinating procurement and payment activities, managing documentation, and ensuring smooth collaboration with finance, procurement, and vendors. Acts as a key operations enabler, ensuring financial compliance, vendor knowledge retention, and administrative continuity. This is a 6 month Part time contract, with possibility to extend. Ideal candidate can work hybrid model out of Cary, NC office. We are not equipped to provide work authorization or sponsorship for this position at this time.

• Create purchase requisitions (PRs) in SAP for ICT software, hardware, subscriptions, and services.
• Process service entry sheets and goods receipts in SAP to confirm service delivery or product receipt.
• Coordinate with external vendors to resolve invoice discrepancies and facilitate payment.
• Manage and track procurement card (P-Card) purchases made by ICT, ensuring proper documentation and budget coding.
• Collaborate with Finance and Procurement to ensure accuracy in cost center assignments, approvals, and payment workflows.
• Maintain an internal ICT vendor knowledge base, capturing vendor contacts, service types, billing patterns, and contract periods.
• Monitor open PRs, SES approvals, and invoice status to prevent delays or duplications.
• Ensure timely follow-up on service renewal reminders, license expirations, and invoice due dates.
• Assist the CIO and leadership team with administrative tasks including scheduling, documentation, and reporting support.
  
  

• 3+ years of experience in administrative, procurement, or finance support roles.
• Hands-on experience with SAP (MM/FI modules) for PR, SES, and invoice tracking.
• Familiarity with service procurement processes, contract types, and purchase documentation.
• Proficient in Microsoft Excel for tracking and reconciliation.
• SAP transaction codes for PR/SES/GR management.
• Strong attention to detail and ability to manage repetitive processes reliably.
• Strong collaboration skills to interact with Finance, Procurement, and external vendors.
• Experience building or maintaining internal guides or SOPs is a plus.
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  Key Interfaces:

  
  
  
  
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    Internal: CIO, Finance Team, Procurement, ICT Managers, Vendor Management, Applications/Infra leads.

    
    
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    External: Software vendors, telecom providers (e.g., Verizon, AT&T), hardware resellers, SaaS subscription providers.

    
    
  
  
  
  

Associate's or Bachelor's degree in Business Administration, Finance, or related field.