DATA STRATEGY COORDINATOR - 68041

Executive Service

This position is designed as a hybrid.

Who we are and what we do:

The Tennessee Department of Education serves over 900,000 students in 147 districts with both significant urban and rural populations. As a state agency, we are dedicated to improving student academic achievement and committed to the belief that children from all backgrounds can succeed when given the opportunities they deserve. Tennessee K-12 education operates with a common goal- to provide the best for all students.

How you make a difference in this role:

The Data Strategy Coordinator plays a critical role in supporting the teams operational efficiency and resource management. This position is responsible for overseeing work plans, maintaining team documentation, and developing key internal and external resources. The coordinator also ensures the timely execution of routine deliverables, manages communications through the funding inbox, and provides logistical support for meetings and reporting. By streamlining workflows and enhancing documentation efforts, this role helps drive the success of the data strategy teams initiatives.

Job Overview:

Work Plan Management:

a. Develop, oversee, and track team workplans, ensuring tasks and milestones are met on schedule.

b. Identify and escalate potential roadblocks to ensure project continuity.

Team Documentation & Resource Development:

a. Develop and maintain internal team documentation, including data request documentation and process plans.

b. Manage the development of key external resources including the TISA Guide, district letter templates, and guidance documentation for internal and external stakeholders.

c. Organize and centralize resources for easy accessibility by team members.

Routine Deliverables & Reporting:

a. Support the creation of routine deliverables for school districts and other stakeholders, including mail merges, email template creation, and Excel report creation.

b. Assist in preparing presentations, reports, and guidance documentation for internal and external stakeholders.

Inbox & Communication Management:

a. Serve as the first line manager of the funding inbox by responding to routine emails and escalating critical matters to appropriate team members.

b. Maintain an organized and efficient communication flow to support team operations.

Process Improvement & Support:

a. Identify areas to streamline workflows and enhance operational efficiencies.

b. Support ad-hoc projects related to data strategy.

c. Assist in coordinating team meetings, scheduling, and logistical support as needed.

Key Responsibilities:

• Project Coordination & Documentation: Strong organizational skills to manage work plans, develop process documentation, and oversee resource development.
• Technical Proficiency: Proficiency in Microsoft Office Suite, Advanced Excel skills, Power Automate (preferred), experience with Python, SQL or another coding language for data processing (preferred)
• Communication & Stakeholder Support: Excellent written and verbal communication skills for reporting, email management, and stakeholder guidance.
• Process Improvement & Problem-Solving: Ability to identify inefficiencies, streamline workflows, and enhance team operations.
• Inbox & Task Management: Experience managing high-volume email inboxes, prioritizing tasks, and responding to inquiries efficiently.
• Interest in Data & Skill Development: Strong interest in data strategy, analysis, and a willingness to learn scripting or programming to enhance data-related skills.

Minimum Qualifications:

Bachelor's Degree and at least 1-year full time work experience

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.