Administrative Specialist 1 - Hybrid Optional

Initial Posting Date:

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Job Description:

Woodburn, Oregon - Physical Plant Operations (MacLaren Youth Correctional Facility)

We are looking for a detail-oriented Administrative Specialist 1 to support our Physical Plant Operations team. This role provides key administrative support and coordinates maintenance and facility operations across regional sites. The ideal candidate brings strong writing and organizational skills, applies an Equity Lens in their work, and demonstrates integrity and professionalism. Responsibilities include processing invoices, maintaining accurate records, coordinating support services, and serving as a liaison between the Central Office and regional staff. Proficiency in standard office software such as Microsoft Excel, Outlook and Word, experience with invoice or procurement systems, and effective communication are essential.

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

• An equivalent combination of education and experience.

Driver License Required:

Driving is an essential function of this position. A valid driver's license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).

Desired Attributes: If you have these qualities, let us know. It's how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

• Experience in Microsoft Office applications

• Effective communicator

• Strong business acumen

• Ability to work collaboratively

• Ability to apply an equitable lens in all tasks assigned

• Ability to apply novice level or greater procurement and purchasing skills

Additional Details:

• Hybrid Telework: This position is hybrid work, with twice a week required in-office days at a facility, field office, and/or Central Office. In-office day requirements may change depending on business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state's Work Reimagined website for more information.

• For a complete list of duties and responsibilities, please click here.

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.

• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Tentative Recruitment Schedule:

• 1st Round Interviews: June 23, 2025 (virtual interview)

• 2nd Round Interviews: June 30, 2025 (in-person interview)

How to Apply:

• RESUME AND COVER LETTER REQUIRED: In your cover letter, please describe your experiences, skills, and knowledge as they relate to the desired attributes of the position and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived, volunteer, and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. Please ensure your resume shows month/year and description of job duties for each position.

• Complete the questionnaire.

• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.

• Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans' preference.

Caution: If you fail to follow these instructions, including failing to attach a resume or cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

Would you like to learn more about this position or how our application process works? Join our Recruitment team every other Wednesday between 11am-11:30am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page.To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visitwww.oregon.gov/oya.

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover moreabout working in Oregon state government byclicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policypaid for by your union, SEIU Local 503. This policy is in effect if you are an active member.

• Up to $200,000 of additional life insurancecan be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.

• Short Term Disability insuranceis guaranteed if purchased within the first 90 days of new union membership.

• Legal insuranceenrollment is available to purchase within the first 90 days of new union membership.

• Tuition reimbursement.

For more information on SEIU, please click here.

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, email the OYA recruitment team at OYAjobs@oya.oregon.gov.