Proposal Manager

Job Title: Proposal Manager

Location: Remote

Education: Bachelor's Degree

Salary: $80,000-$100,000

Benefits: Competitive salary and bonus structure, Comprehensive health insurance, 401(k) with company match, Generous PTO and remote work options.

Application: apply here, or on our Careers Page @ Careers - Metronome (wearemetronome.com), email your resume to r.derring@wearemetronome.com

The Proposal Manager is responsible for all managerial and administrative aspects of proposal development-ensuring the security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, and directing production of the final proposal product.

• AI and Automation: Leverage AI-driven tools to streamline proposal development workflows, automate compliance checks against DoD solicitations (RFP, RFQ, RFI), and enhance response accuracy, efficiency, and speed.
• Conduct full life-cycle proposal management, including pre-request for proposal (RFP) related activities; oversee or draft, review, and finalize various proposal volumes (including content, style, formatting, and graphics); and manage proposal submission-related activities.
• Collaborate with Contracts to prepare data calls for prime bids and respond to data calls when a sub.
• Maintain the folder and electronic file structure, archive, and backup capability and procedures for all proposal materials on the team's server system.
• Maintain electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
• Control access to the proposal area and sensitive or proprietary materials.
• Develop compliant templates and annotated outlines for proposal sections/volumes.
• Manage and/or assist with the production of draft and final text and graphics; maintain real-time development status of all proposal text and graphics.
• Establish and maintain proposal schedules, from the kick-off meeting, through color team reviews, to final production and submission.
• Lead focused, effective proposal meetings to ensure appropriate progress.
• Analyze RFPs to identify all requirements; oversee the development of compliant annotated outlines for proposal sections/volumes.
• Develop and maintain proposal compliance matrices.
• Define style conventions based on corporate standards and individual RFP requirements.
• Assist with the development of win themes, value propositions, and discriminators.
• Identify, obtain resources for, and work with resources needed for completing proposals and/or responses to requests for information (RFIs), as necessary.
• Manage, write (non-technical content), and edit proposal response documents, as necessary.
• Interview and debrief subject matter experts (SMEs) (e.g., technical and functional personnel) to develop accurate, compliant, and compelling content for all sections/volumes.
• Interface with Contracts, Pricing, Human Resources, and executive team to ensure compliance with all requirements.
• Coordinate the internal flow and review of all proposal inputs and outputs, including scheduling and conducting color team/technical reviews, in-briefing review team members, obtaining review team feedback, and conducting color team/technical review recovery efforts including assignments for incorporating reviewer feedback.
• Respond rapidly to RFP amendments and make necessary changes/adjustments across the team.
• Perform a final review of all documents and sign off on their production and submission readiness and request a final review from leadership.
• Direct the production, reproduction, and binding/packaging of proposal reviews, final master proposal, and all hard/soft copies.
• Ensure proposal compliance, including submission compliance, via the Government-mandated means (e.g., email, web portals, CDs, paper copies, etc.).
• Participate in post-submission proposal lessons learned sessions.

• Other duties associated with the Proposal Manager position, as directed by the Director of Proposal Operations.

• Must be a U.S. Citizen.
• 2+ years of experience with management of proposal development and capture efforts for government clients.

• Expertise creating proposal-related documents: compliance matrixes, win themes, proposal outlines, schedules, proposal-related questions, storyboards, color review documents, final proposal documents, and oral presentation materials.

• Experience drafting content for proposals (e.g., executive summary, past performance, etc.)

• Experience managing small- to large-scale strategic proposals to primarily Federal Government agencies.

• Experience developing and maintaining effective internal and external business relationships with industry partners and internal SMEs.
• Experience using SharePoint sites, pipeline management tools, and databases to manage and execute the proposal life cycle.
• BA or BS degree.
• Exceptional verbal and written communication skills, with excellent research, reading comprehension, analytical thinking, and problem-solving skills.
• Strong interpersonal skills and ability to lead and work productively with team members.
• Ability to work independently with minimal supervision.
• Ability to shift priorities in a fast-paced, deadline driven environment and manage to tight deadlines in a team environment.
• Proficient use of Microsoft Office products (e.g., Word, Excel, PowerPoint, SharePoint, Adobe Pro, etc.).
• Experience managing the proposal development process in accordance with Shipley-based best practices.

• Able to convey one's values and how they translate into professional success.
• Possession of excellent organizational and project management skills.
• Experience managing Small Business Innovation Research, Commercial Solutions Opening (CSO), and/or Other Transaction Authority (OTA) responses is preferred.
• Experience developing video proposals for Federal marketplaces is preferred.
• Documented success bidding on and winning Federal, state, or local government procurements.
• Association for Proposal Management Professionals certification is preferred.
• Ability to travel, as needed (minimal).
• Successful experience with large complex Government-wide Acquisition Contract (GWAC) and Indefinite Delivery/Indefinite Quantity (IDIQ) proposal efforts is preferred.