Research Compliance Administrator

California Institute of Technology
vision insurance, parental leave, paid time off, sick time, tuition reimbursement
United States, California, Pasadena
Jun 03, 2025
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Research Compliance Administrator will report to the Director of Research Compliance and the Chief Research Policy Officer and administratively support the Human Subjects Protection Committee/Institutional Review Board (IRB) and the Human Embryo and Stem Cell (HESC) Committee Chairs for Committee activities. The Research Compliance Administrator is responsible for activities that ensure Institutional compliance with federal, state, and local regulations regarding research. The primary area of responsibility for this position consists of IRB and HESC administration; however, the IRB and HESC Compliance Administrator will also assist the Director of Research Compliance in compliance matters overlapping with the IRB and HESC, such as compliance related to the Biosafety Committee (IBC), and reviewing Conflicts of Interest (COI) associated with human studies. Additional compliance responsibilities may involve assisting with Responsible Conduct of Research (RCR), Animal Research (IACUC), the Radiation Safety Committee (RSC), and research misconduct, particularly as these areas relate to the conduct of federally funded research and intersect with human subjects research at Caltech. Essential Job Duties Responsible for coordination, preparation, and timely submission of regulatory reports, license renewals, and accreditation documentation for the human subjects and embryo and stem cell programs. Receives and coordinates handling of IRB and HESC protocols from submission, through review, approval, and post approval monitoring. Requires interface with investigators as well as Committee members. Coordinates and attends all IRB and HESC Committee meetings and inspections; performs initial review, preparation, and distribution of all meeting materials, including meeting agendas, minutes, SOPs, and Committee communications with investigators. Maintains IRB and HESC records, monitors and administers IRB and HESC email, monitors and maintains the IRB and HESC webpages, and works with informational technology group to maintain and improve electronic protocol system. Responsible for Conflict of Interest Review for Human Subjects Protocols. Coordinates and documents required training for researchers and the IRB and HESC members. Assists the Director of Research Compliance and the Chief Research Policy Officer/Institutional Official with other compliance requirements, as needed. Provides overall administrative support to the Director of Research Compliance, the Chief Research Policy Officer, and the IRB and HESC Committee Chairs, as needed. Basic Qualifications Bachelor's degree. Independent, detail-oriented, and reliable, with excellent problem-solving and decision-making skills. Excellent communication skills (both verbal and written) and the ability to comfortably interact with various levels of management and faculty. Proven strong organizational skills and the ability to manage and oversee multiple projects and assignments effectively with minimal supervision. Strong computer skills, including experience with Microsoft 365 and use of protocol application databases. Preferred Qualifications Regulatory compliance administration experience; experience as an IRB or ESCRO administrator is desired. Experience with website and protocol database design and management, and familiarity with CITI online training and Learning Management Systems. Extensive knowledge of and proven experience with implementing federal and industry regulations that govern human subject research protections. Current working knowledge of federal, state, and local regulations and institutional policy and procedures to ensure the IRB and HESC are in compliance with applicable mandates. Certified IRB Manager (CIM) OR Certified IRB Professional (CIP). Familiarity with HHS and FDA Federal Regulations pertaining to human subject research (45 CFR 46) and (21 CFR 50 and 21 CFR 56) and California regulatory requirements regarding human studies and use of human embryos and stem cells in research. Required Documents Resume Hiring Range $37.50 - $45.00 per hour The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.