Department Business Coordinator

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree plus three (3) years of business management, administrative support experience.

Knowledge, Skills & Abilities:

• Must be proficient in Microsoft Office-Word, Excel, and PowerPoint.

• Must be well organized, have attention to detail, a history of performing quality work and have history of meeting deadlines.

• Must be proficient in tracking and reporting project timelines and milestones.

• Intermediate level in computer program proficiency and ability to learn new technology quickly.

• Experience with Workday, NTracks, and Gus, knowledge and understanding of UAMS' policies and practices.

• Strong leadership and communication skills (non-verbal, verbal, & written), and organizational skills, perform independently, work with diverse backgrounds and management styles.

Additional Information:

Responsibilities:

• Coordinate business functions, including purchasing, accounts payable, travel processing, budget tracking, financial reconciliation, and monthly reporting.

• Serve as the main point of contact for the Dean's Office: greet visitors, manage phone lines, process mail, validate parking, and submit campus work orders.

• Support the planning and execution of student-focused events such as White Coat Ceremony, Graduation, Orientation, and recruiting events by preparing purchase requests, authorizations, and contracts.

• Provide onboarding and training support for new student workers and ambassadors.

• Ensure compliance with UAMS and state travel policies, assist with travel arrangements, reimbursement processing, and travel-related expense tracking.

• Manage inventory and office supplies, oversee equipment orders, and ensure availability of materials for student screenings.

• Perform financial reviews of cost centers, reconcile budgets, and identify variances.

• Maintain scheduling for meetings and coordinate room reservations.

• Other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.