HR Specialist II (Hybrid)

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a HR Specialist II on our Human Resources team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

This position is responsible for
contributing to the AMA's success by delivering HR services and solutions to
the workforce that will result in enhanced business capability, performance, and employee engagement. Independently
execute tasks required to respond to the needs of the BUs in partnership with
the HRBP team. Support existing protocols, policies, standards, and
procedures. Coordinate with HRBP team
and communicate with broader AMA, outside vendors, and other stakeholders while
meeting stringent deadlines and SLAs.

RESPONSIBILITIES:

HR Specialist

• Review and revise standard operating procedures and service level agreements.
• Create, complete and submit forms and templates associated with requisition requests, job descriptions, end of employment, offboarding, timecards, etc.
• Review/edit, draft and proofread offer letters, disciplinary write-ups, memos, employee agreements, packets, etc.
• Monitor contracts and expirations i.e., visas, contractor, and internships. Track and follow up with various stakeholders.
• Generate HR reports on a recurring basis.
• Manage Employment Authorization Department (EAD) logistics in partnership with Corporate Services team.
• Monitor and track timely completion of required organizational trainings; manage follow-up with non-compliant employees.
• Manage internal HR survey process.
• Manage the relationship with the outplacement vendor.
• Compile paperwork for position eliminations and reductions in force, vet information and ensure packages contain accurate documentation.
• Review job descriptions for accuracy; assist managers with requests.
• Assist with HR audit.

Employee Relations

• Maintain log of employee relation issues; assist with witnessing or notetaking as needed.
• Review and proofread employee write ups. Collect and distribute paperwork and signatures as needed.
• Assist HRBPs with handling ADA accommodations, short-term requests, and leaves in partnership with the benefits team.

Internal Collaboration

• Collaborate and build effective relationships with other members of the HR team to facilitate timely delivery of Human Resources services.
• Collaborate with others in HR to address training and development needs, compensation structures, pay issues, benefit-related inquiries and issues, system issues, on-boarding and recruiting needs.
• Assist HR Director and HRBPs - back-up for coverage, maintain documentation, and other projects including tactical duties.
  

May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor's degree required.
2. Minimum 3+ years' experience working with HR policies and procedures.
3. Knowledge of HR best practices.
4. Able to work in a fast paced and deadline driven environment; able to work independently and in collaboration with team members.
5. Ability to work through situations and difficult conversations with diverse stakeholders.
6. Ability to manage diverse projects simultaneously.
7. Demonstrated ability to resolve conflicts.
8. Strong communication skills.
9. Sound judgment and problem-solving skills.
10. Proven ability to maintain confidentiality.

This role is an exempt position, and the salary range for this position is $72,706-$96,390. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration, geographical location, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings, please click here.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION