Administrative Assistant

Ericsson Inc. does not sponsor US work authorizations for this job position including H-1B, O-1, L-1 and TN. Ericsson also does not hire F-1's working on EAD for this position.

About this opportunity:

Join the Ericsson team to contribute to a culture of integrity, innovation, and inclusivity. We are seeking an Administrative Assistant to provide high-level administrative support, performing a wide range of duties and activities to assist Leadership team members and department staff. strategic guidance to our management and unit leadership teams. In this pivotal role, you will spearhead the coordination of activities within various projects, acting as a trusted advisor and representative for your unit. In addition to overseeing authorization of orders and invoices, you will provide strategic insights and recommendations aimed at enhancing operational efficiency and effectiveness. Upholding our Code of Business Ethics with rigor, you will address any concerns of bribery or corruption with diligence and integrity. This role offers a unique opportunity to elevate your administrative skills to a strategic level, driving organizational excellence and underpinning the core functions of the business with strategic acumen.

• Provides advanced administrative support, ensuring smooth day-to-day operations.
• Follows up with managers' direct reports on projects, deliverables, and deadlines.
• Coordinates with Leadership, department staff, external suppliers/partners, and other internal teams to support effective communication and collaboration.
• Manages calendars and schedules appointments and meetings for Leadership team members.
• Organizes internal and external meetings, including logistics and catering as needed.
• Arranges and verifies travel accommodations, ensuring accuracy and completeness.
• Responds to internal and external correspondence in a timely and professional manner.
• Reviews and audits expense reports; processes as required for the assigned group.
• Handles purchasing and accounting-related activities.
• Maintains office supply inventory and oversees ordering of supplies and hardware.
• Performs general office duties and manages internal communications (e.g., email, courier, intra-office mail).
• Prepares and distributes action items and follow-ups from management meetings.
• Maintains confidentiality and demonstrates strong decision-making with minimal supervision.
• Efficiently manages multiple tasks while ensuring high accuracy and meeting deadlines.
• Provides responsive, resource-efficient support with a logical and organized approach to problem-solving.

• High School diploma required; some college coursework preferred.
• Minimum of 4+ years of relevant administrative experience.
• Strong organizational, interpersonal, and communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Excellent business writing, editing, and proofreading skills.
• Coursework or demonstrated skills in typing and PC operations.
• Experience supporting senior management and navigating complex organizational structures.
• Ability to quickly understand and adapt to departmental operations and procedures.