Administrative Clerk - Employment Services

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Employment Services Administrative Clerkposition provides a variety of general clerical and administrative support duties for the Employment Services Section of Human Resources. Tasks performed are general in nature but require a high degree of confidentiality. Employees at this level receive instruction or assistance as new or unusual situations arise and may be required to interpret Office operating procedures and policies.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or GED.

Experience

• One (1) year clerical experience or Human Resources experience.

OR

Combined education, experience, training qualifications

• A combination of education and experience may be considered in substitution for the minimum qualifications.

Our Preferred Candidate has

• Administrative/clerical experience in a human resources environment.
• Experience handling/processing a high volume of confidential paperwork and data.
• Intermediate to advanced experience using Microsoft Office Suite.

Other requirements:

• In order to be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.
• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned. List in order of importance)

• Handles front desk receptionist duties and coverage.
• Prepares, types, and proofreads routine forms, letters or memorandum.
• Enters and tracks computer database applications.
• Performs routine clerical work including filing, verifying and recording information.
• Provides customer service via telephone, email, and in person for public and other County employees.
• Files and disseminates correspondence, reports, and mail.
• Acts as the contact for greeting and/or directing employees, visitors, and the general public.
• Handles continuous inquiries for staff members.
• Compiles and maintains data for statistical reports.
• Collects and distributes all incoming/outgoing mail on a daily basis.
• Assists with some aspects of processing post-employment matters such as new hire paperwork to include I-9s/E-Verify and employee orientations.
• Completesaddress, name, dependent(s), and marital status changes.
• Assists with division inventory and supply orders.
• Assists with the issuing of County bus cards and carpool stickers.
• Completes work related errands to variouscounty departments, MCSO facilities and to vendor locations that will require walking at least 3 to 4 block distance from the worksite and driving a county vehicle for distances that will vary depending on the location.
• Performs other related duties as assigned.
• Handles additional duties or special projects as assigned by supervisor or Team Leader.
• Is present at the work site to perform all assigned duties that are scheduled and/or assigned by the supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

**The job tasks for this position are in-Office/on-site. Teleworking is not available.

Work occurs primarily indoors, but outdoor tasks are included due to work related errands. Tasks require manual dexterity of hands and body to operate office equipment as well as managing frequent interruptions, time pressures, and high work volumes. This job includes team-oriented activities and interaction with all levels of MCSO, County management and personnel as well as the public. Responsibilities require concentration, accuracy, ethical conduct and a professional demeanor.

Work Environment:

• Indoors.
• Rarely in temperatures above 90 degrees and/or below 40 degrees.
• Conditions may include stairs or ladders/steep stools, dim lighting, or bright lighting.

• May have rare exposure to chemical/fumes.

Physical Environment:

• Sitting, standing and walking.
• Driving various distances for work related tasks.
• Speaking, hearing, seeing, and reading.
• Distinguishing colors.
• Bending, kneeling, reaching and twisting.
• Lifting floor to waist ten (20) pounds.
• Lifting waist to shoulder of ten (10) pounds.
• Lifting shoulder to overhead of ten (10) pounds.
• Carrying a weight of ten (20) pounds for a distance of 20 feet.
• Pushing/pulling a weight of ten (20) pounds for a distance of 20 feet.

Social Environment:

• Handling high volumes of work with frequent interruptions.
• Working under deadlines or time pressures to complete tasks.
• Frequently handling multiple or complicated tasks with frequent unscheduled tasks.
• Accuracy and attention to detail.
• Constantly working in a team environment in close proximity with others, rarely in isolation.
• Frequent public contact.

Knowledge, skills, and abilities

Knowledge of

• Basic to intermediate level grammar, spelling and punctuation.
• Standard office practices and procedures.

Skill in

• Using computer applications including spreadsheets, database, and word processing software.
• Operating standard office equipment to include document scanners.

Ability to

• Interpret and explain rules and regulations.
• Interact well with the general public and maintain effective working relationships.
• Communicate effectively both verbally and in writing.
• Operates computer equipment and use software programs to complete required paperwork, reports, email correspondence, conduct research on the Internet and perform other administrative tasks.
• Handle and process a large volume of confidential materials.
• Take and/or transcribe oral dictation.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!