New 
Administrative Assistant
 Hughes Hubbard & Reed LLP | |
$85,000-90,000
| |
 United States, New York, New York | |
| One Battery Park Plaza (Show on map) | |
 Jun 25, 2025 | |
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Position Summary: Administrative Assistant
Administrative Assistant will be required to perform both document production and administrative support to partners and associates in varied practices within the Firm. Reporting Structure: The administrative assistants report directly to the Secretarial and Word Processing Manager. Principal Duties and Responsibilities: * Protect firm and client confidentiality * Heavy maintenance of Outlook Contacts and Calendar * Ability to schedule Microsoft Teams conference calls and meetings internally and externally * Telephone support to paired attorneys * Proactive monitoring and response to senior partner's incoming mail both electronic and physical * Attorney time entry (3E Workspace) * Client onboarding (InTapp new matter memos/engagement letter templates) * Client billing (3E Cosine Proforma) * Processing of expense reports and invoices through Chrome River * Travel arrangements both domestic and international * Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.) Position Specific Skills and Requirements: * Solid organizational skills and electronic record-keeping (i-Manage Work) * Strong proofreading skills with attention to detail * Superior soft skills * Effective written and verbal communication * Adaptability and flexibility (accommodate the changing needs of the Firm) * Ability to work well under pressure and meet deadlines in a timely fashion * Strength in problem solving * Strong work ethic * Positive attitude and team player Education and General Requirements: * Bachelor's degree, preferred * Proficiency in Word, Excel, Adobe Acrobat and PowerPoint * DeskSite document management, a plus * Preferred experience, 3-5 years | |