Neonatal ICU Supply Coordinator

• 1. Under the direction of the NNICU Leadership Team, the Supply Coordinator is responsible for ordering and managing medical/surgical and clerical supplies used by all cost centers reporting to the PSM/APSM. Maintains inventory records of supplies on hand, ordered and received. Coordinates the borrowing of supplies /emergency supplies to ensure high customer satisfaction. Actively establishes, reviews and recommends par changes in PDAD to accomplish inventory reduction initiatives. Ensures appropriate steps taken to comply with the hospital 's environment of care requirements within to include removing expired products from the supply areas and clean/organized work areas.
• 2. Daily inventories, orders, and receives shelf supplies in the storerooms ensuring stock availability at all locations. Collaborates with Leaders to process any special order requested. Orders supplies for the Storeroom to maintain appropriate levels of stock in all supply areas based on either established par levels within the Lawson PDAD.
• 3. Receives supplies, verifies orders for completeness and neatly stores items in proper areas adhering to JCAHO standards within one hour of receipt. Follows up with Purchasing/ Receiving to resolve any discrepancies. Notifies Materials Management as appropriate.
• 4. Works directly with the Purchasing Department, vendor and receiving to follow up on items that have not been received or are back ordered. Provides information on possible substitutions. Notifies Cluster Coordinator and Materials
  Management of any problems that cannot be expeditiously resolved.
• 5. Adheres to established PAR levels while remaining focused on reducing and eliminating overstock.
• 6. Works with Materials Management/Cluster Coordinators to provide information on the cost of functional equivalent supplies, gets samples, coordinates trials and vendor's name and contacts as appropriate.
• 7. Provides customer service to NNICU staff to assist with locating supplies in the storeroom. Executes and coordinates the routine and emergency procurement and loaning of supplies and equipment as required for services and follows up with NNICU Management to identify ways to minimize further incidents.
• 8. Coordinates lending/borrowing of medical/surgical supplies and/or equipment from area hospitals as necessary adhering to the equipment/supply loan policy and procedure. Logs all events, reports monthly to Material Management/Leadership. Completes loan form for all items and copies appropriate Managers.
• 9. Utilizes the "Cross Charge" form for all supplies that are loaned to other departments within the hospital. Reviews forms for completeness so user areas can be expensed for the borrowed supplies. Submits summary at months end to Accounts Payable for processing and appropriate credit of expenses to the cost center.
• 10. Assumes responsibility to assist with the securing and monitoring of equipment.
• 11. On a monthly schedule, removes supplies from shelves, cleans shelves and checks for outdated supplies, and removing them from the supply room.
• 12. Coordinates maintenance of environment of care by initiating repair requests via Service Response Center at 688-9000 and follows through to ensure timely completion.
• 13. Empty boxes are placed on rack truck and removed from area as appropriate, or by end of shift keeping corridor clear at all times.
• 14. Contacts vendors as appropriate to maintain relationships and reduce under- and missed payments.
• 15. Applies barcode scanning techniques to re-order product where required.

EDUCATION

High School diploma, college preferred.

EXPERIENCE

Minimum of 3 years working with Medical/Surgical Supplies in hospital or related environment, CSS or Materials Management capacity preferred.
Experience with purchasing, accounts payable, and patient billing is preferred.

SPECIAL SKILLS

Must be able to operate a computer for data entry, extraction, report generation and information management. Skills required in researching individual supply requirements and developing plans to ensure product available based on surge demands. Must be able to perform calculations to establish pars based on usage history. Needs to be familiar with Microsoft Applications such as Word, PowerPoint and Excel.

PHYSICAL DEMAND

Works within the NNICU physical environment while clinical care is being rendered. Must be able to lift boxes up to 50lbs. Must be able to stand, squat and walk for prolonged periods of time. Must have the ability to push supply trucks up to 500 lbs.