Academic Personnel Analyst (7715U) - #79576

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The ISSA Administrative cluster is a complex, multi-faceted academic unit supporting the Departments of Italian Studies, Scandinavian, and Slavic Languages and Literatures, the Department of Philosophy, and the Program in Celtic Studies. The cluster supports about 35 active senate faculty members, 25 Unit non-senate faculty, 10-12 annual visiting scholars, 100 graduate students, and ~150 majors in its respective programs.

Position Summary

The AP Analyst is responsible for the general Human Resources operations of all academic personnel matters, including but not limited to tenure reviews, merit and promotion reviews, recalls, recruitment, and retention agreements. The incumbent researches, analyzes and deploys University, College, and departmental academic personnel policies and procedures, provides department chairs, faculty, and the manager with interpretation of academic policies and procedures affecting academic personnel actions and administration. The role requires strong analytical skills, discretion, good judgment, professionalism, and responsiveness.

Application Review Date

The First Review Date for this job is: 07/25/2025.

Responsibilities

• Manages departmental academic review processes for Senate and non-Senate faculty, working with department chairs and manager to submit timely and accurate requests and recommendations.
• Interprets and applies UC policies, campus procedures and collective bargaining agreements to academic personnel.
• Responsible for the submission and review of personnel actions.
• Review and recommend decisions on academic personnel actions in the areas of recruitment, appointment, non-reappointment, layoff, advancement, compensation, benefits, leaves, misconduct, and other areas as identified.
• Coordinates the academic recruitment process, including drafting of search plans, job ad placement, and screening applications.
• Works with search committees to support full academic recruitment process, including search reports and appointment case preparation.
• Provides strategic advice and counsel to department chairs and manager, staying aware of current system-wide, campus, and divisional policies, collective bargaining agreements, academic personnel procedures and practices.
• Applies academic personnel policy, monitoring and determining eligibility for advancement, communicating and advise unit leadership and appointees on case preparation requirements, and reviewing actions to ensure completeness, accuracy and compliance with policy.
• Works to resolve discrepancies and ensure timely follow-up on requests for additional information and/or resubmission.
• Counsels Senate and non-Senate faculty and other academic staff concerning moderate to complex work-related problems.
• Works directly with faculty to prepare review materials, leave requests, and other academic personnel-related documentation.
• Maintains confidentiality and exercises discretion in dealing with controversial or sensitive topics.
• Analyzes and interprets guidelines and policies to provide advice and counsel to department chairs, manager, and individual faculty on issues such as work eligibility and visa procurement (usually J-1, H-1B, and PR petitions), as well as benefits considerations.
• Facilitate visa procurement. Identify issues relating to visa eligibility and work with relevant campus units to resolve moderate to complex visa-related issues.

Required Qualifications

• Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
• Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.
• Ability to communicate effectively with variety of audiences.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.
• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.
• Thorough knowledge of and/or can quickly learn organization and college goals, priorities and values and the legal and human implications of decisions.
• Thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $82,200.00 - $102,000.00.

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is an exempt monthly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 100% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.